Administrative Assistant

Job Description

Job Description

Work Location:\t\t\tBroward Behavioral Health Coalition, Inc.
Position Reports To:\tHuman Resources/Office Manager
Exempt / Non-Exempt Status:\tNon-Exempt
Position Status:\t\t\tFull Time
Salary: \t\t\t\t\t$30,000 - $33,000 (annually + benefits)

Position Summary: Responsibilities include providing clerical support for day-to-day functions of BBHC staff by primarily managing the front desk reception area, providing customer service, maintaining files, and preparing documents.

General Duties and Responsibilities:
1.\tReceptionist
•\tPunctual and reliable
•\tReceiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
•\tAnswering, screening, and forwarding incoming calls
•\tDelivers messages timely
•\tReceives packages
2.\tProviding support by performing the following clerical functions:
•\tPrepare and maintain files
•\tPreparation of meeting material for distribution
•\tArrange travel accommodations
•\tCompose meeting minutes
•\tPhotocopying, filing, and scanning documents
•\tPick up/deliver material as requested
3.\tOther Related Duties:
•\tPrepare materials such as agendas, sign in sheets, meeting materials
•\tSchedule meetings
•\tAdministrative support as needed
•\tOther related duties as assigned

Experience, Competencies and Education:
•\tMinimum of an Associates Degree
•\tExcellent knowledge of Microsoft Office (Excel, Outlook, and Word)
•\tStrong written skills
•\tSelf-motivated and exhibits willingness to take initiative

Skills/Abilities/Competencies:
To succeed as an Administrative Assistant, the following is required:
1.\tAnalytical Thinking – can synthesize complex and diverse information.
2.\tProblem Solving – identifies and resolves problems in a timely manner. Gathers appropriate and relevant information towards positive resolution.
3.\tOral Communication – speaks clearly and persuasively in both positive and negative situations.
4.\tWilling to learn.
5.\tWorks well independently and can work in a team.
6.\tPays attention to detail.
7.\tWritten Communication – Able to capture salient points in writing, uses correct grammar, writes clearly and succinctly.
8.\tJudgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions. Ask supervisor for assistance when needed.
9.\tDiplomacy – Able to deal effectively and positively with staff and external parties including providers and community stakeholders.
10.\tEfficiency – Completes tasks in a timely manner and uses resources well.
11.\tFollow Through – Demonstrates the ability to assume responsibility for tasks and ensure that they are completed thoroughly and timely.

Mental and Physical Qualifications:
Good health as evidenced by acceptable pre-employment health screening, ability to function effectively under stressful circumstances, and acceptable attendance record. Has a valid driver’s license and acceptable driving record. Will consent to background screening processes as required by the State based on holding this position of special trust to include fingerprint-based search of criminal records in Florida and nationally and drug testing.

BBHC provides a comprehensive system of care for substance use, mental health, and co-occurring disorders for individuals in Broward County. As a non-profit organization, BBHC also manages local and national grants to develop evidence-based practices and practice improvement for providers and persons served. BBHC contracts with Concordia Behavioral Health to provide services related to BBHC’s network.

Company Description

BBHC provides a comprehensive system of care for substance use, mental health, and co-occurring disorders for individuals in Broward County. As a non-profit organization, BBHC also manages local and national grants to develop evidence-based practices and practice improvement for providers and persons served. BBHC contracts with Concordia Behavioral Health to provide services related to BBHC’s network.