Project Coordinator

Job Description

Job Description

We are looking for a detail-oriented Project Coordinator to support digital and print project execution in Minneapolis, Minnesota. This Long-term Contract position will partner closely with Project Managers to keep deliverables accurate, timelines on track, and project information clearly communicated across stakeholders. The ideal candidate brings strong organizational skills, sound judgment when resolving issues, and the ability to maintain precise project documentation throughout the project lifecycle.

Responsibilities:
• Review proofs for visual quality, content accuracy, alignment, and part number correctness before routing them to Project Managers or clients for final approval.
• Coordinate press check arrangements with the appropriate stakeholders when project requirements call for on-site or scheduled review.
• Support Project Managers by collecting details, clarifying open items, and sharing critical updates needed to keep projects moving forward.
• Assist with gathering project specifications, requesting estimates, and relaying pricing or scope information back to the Project Manager.
• Help monitor project progress against approved estimates and flag variances for discussion so adjustments can be addressed promptly.
• Create or initiate job tickets for print-related work when project needs require production setup.
• Track changes, issues, and client updates, then communicate them to the Project Manager and record necessary revisions in D365.
• Maintain complete and accurate project records in D365 to ensure information remains current and accessible throughout execution.• Experience supporting project workflows in a project coordination, digital project management, or similar role.
• Working knowledge of project management practices, including timeline tracking and status communication.
• Ability to manage multiple deadlines while maintaining strong attention to detail and accuracy.
• Experience reviewing project materials and identifying discrepancies before final approval.
• Proficiency with D365 or comparable project tracking and documentation systems.
• Strong communication skills with the ability to coordinate effectively with Project Managers, clients, and production teams.
• Problem-solving ability and sound organizational skills in a fast-paced environment.