Legal Project Coordinator Assistant

Job Description

Job Description

Project Coordinator Assistant

Location: Minneapolis, MN

Join a Collaborative Legal Team

A respected Minneapolis law firm is seeking a highly organized and detail-oriented Project Coordinator Assistant to support a busy Practice Group. This is an excellent opportunity for someone who enjoys coordinating projects, managing documents, communicating with clients, and keeping complex workflows running smoothly.

The ideal candidate thrives in a fast-paced professional environment, has exceptional organizational skills, and enjoys supporting attorneys and project teams while providing outstanding client service.

Responsibilities

As a Project Coordinator Assistant, you will:

• Support the Client Project Coordinator with day-to-day workflow and project management.
• Draft, edit, proofread, and format legal and business documents.
• Create and maintain project checklists and track important deadlines.
• Coordinate communication between clients, attorneys, and internal team members.
• Maintain calendars, meetings, deadlines, and project timelines.
• Organize and maintain electronic and physical client files.
• Monitor shared inboxes and ensure timely follow-up on client communications.
• Open and maintain client matters and documentation.
• Assist with multiple projects simultaneously while ensuring deadlines are met.
• Enter, organize, reconcile, and maintain accurate client data.
• Coordinate the collection and distribution of legal documents.
• Prepare reports, presentations, summaries, and supporting documentation.
• Compare document versions and identify revisions.
• Assist with invoice processing and expense reimbursements.
• Provide administrative and project support as needed.

Qualifications

Required

• Minimum of 2 years of administrative, project coordination, or legal support experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Exceptional grammar, proofreading, and document formatting skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and ability to maintain confidentiality.
• Professional, dependable, and customer-service oriented.

Preferred

• Bachelor's degree or equivalent work experience.
• Experience working in a law firm or other professional services environment.
• Experience with iManage and InTapp.
• Typing speed of 75+ WPM.

What We're Looking For

We're looking for someone who is:

• Highly organized and proactive.
• Comfortable juggling multiple priorities.
• Detail-oriented and accurate.
• Professional and client-focused.
• Adaptable in a fast-paced environment.
• A strong communicator who enjoys working with a collaborative team.

Compensation

Salary: $48,000 to $91,000 , depending on experience and qualifications.

Benefits

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) with employer participation
• Paid Time Off (PTO)
• Paid parental leave
• Life and disability insurance
• Voluntary benefit options
• Opportunities for professional growth and development

Apply Today

If you're an organized professional who enjoys coordinating projects, supporting high-performing teams, and delivering exceptional client service, we'd love to hear from you.

This is an excellent opportunity to build your career with a well-established and collaborative legal organization.