Administrative Assistant/Project Coordinator

Job Description

Job Description

*********LOCAL CANDIDATE TO Plymouth, MN ONLY OR OPEN TO RELOCATE TO Plymouth, MN *****NO C2C CANDIDATES****

Job Posting Title: Administrative Assistant/Project Coordinator

Location – Plymouth, MN

Pay: $20/hr - $30/hr

Description

Manager is looking to have someone start ASAP. Ideally someone who has experience in a similar role with excellent organizational and scheduling skills.

This is only a temporary role with no possibility to convert to a full-time employee (FTE).

Overview

Seeking an experienced Administrative Assistant to provide onsite support for managers and directors during a 5-month assignment. The ideal candidate will be highly organized, possess exceptional written and verbal communication skills, and have demonstrated experience managing calendars, coordinating meetings and events, and supporting departmental operations. May provide backup support to higher-level management as needed.

Key Qualifications

• Strong written and verbal communication skills
• Excellent organizational and project management abilities
• Proven experience supporting leaders in an administrative capacity
• Strong customer service and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Experience coordinating events, meetings, and team activities
• Ability to handle confidential and sensitive information professionally
• Proactive problem solver who can anticipate scheduling conflicts and administrative needs

Preferred Experience

• Previous Administrative Assistant, Executive Assistant, Office Coordinator, or similar experience
• Experience with internal communications
• Scheduling and calendar management for multiple stakeholders
• Event planning and coordination, including larger employee events (e.g., picnics, town halls, team meetings)
• Project coordination and timeline management
• Employee onboarding and office setup support

Technical Skills

• Microsoft Outlook (advanced calendar management)
• Microsoft PowerPoint (presentation creation and formatting)
• Microsoft Excel (tracking, reporting, and basic analysis)
• Microsoft Word and other Microsoft Office applications
• Experience with travel and expense management systems preferred

Key Responsibilities

• Manage calendars, meetings, and travel arrangements
• Coordinate onsite and virtual meetings, events, and departmental activities
• Prepare presentations, correspondence, and business documents
• Process expense reports and support budget tracking activities
• Support onboarding and office setup for new employees
• Handle confidential information with discretion
• Serve as a key point of contact for scheduling and administrative support
• Help organize larger employee engagement events such as company picnics and team gatherings

Work Environment

• Duration: 5-month contract
• Location: 100% onsite
• Work Style: Primarily desk-based administrative support role

Ideal Candidate

A polished, professional administrative professional who thrives in a fast-paced environment, is highly organized, communicates effectively with all levels of the organization, and can successfully manage schedules, events, and competing priorities with minimal supervision.

*********LOCAL CANDIDATE TO PLEASANTON ONLY OR OPEN TO RELOCATE TO Kansas City, MO *****NO C2C CANDIDATES****

Job Posting Title: Project Coordinator

Location – Kansas City, MO

Pay: $20/hr - $24/hr

Description

Implementation Consultant I

Position Summary

The Clinic Coach serves as the primary performance partner for assigned clinics, using data insights and operational expertise to identify improvement opportunities, influence behavior change, and drive measurable results. This role supports smaller, focused clinics by delivering targeted, consultative coaching to optimize performance and operations.

The Clinic Coach exercises independent judgment in prioritizing efforts, identifying performance risks, and recommending corrective actions aligned with operational objectives. Through structured coaching, performance analysis, and standardized playbooks, this role closes performance gaps, strengthens accountability, and sustains operational excellence.

Key Responsibilities1) Clinic Portfolio Ownership (Foundational)

• Manages a portfolio of smaller, lower-complexity clinics with limited-service breadth, maintaining accountability for overall performance outcomes.
• Serves as a trusted partner to clinic stakeholders, using data-driven insights and operational expertise to identify improvement opportunities, influence adoption of best practices, and drive sustained performance improvement.
• Exercises independent judgment to proactively assess performance, prioritize focus areas, and implement actions that enhance operational effectiveness across the clinic portfolio.

2) Performance Review & Coaching Execution

• Reviews clinic performance data to identify trends, assess gaps, and prioritize improvement opportunities using established benchmarks and thresholds.
• Interprets performance insights to determine appropriate, clinic-specific coaching strategies and interventions.
• Leads structured, results-focused coaching conversations that drive clarity, accountability, and action.
• Provides consultative guidance to clinic staff and leaders on operational performance, service delivery, and adherence to standards.
• Influences behavioral and process changes that improve execution, strengthen operational discipline, and deliver measurable performance outcomes.

3) Learning & Development Guidance

• Assesses clinic capability gaps and identifies targeted learning and development opportunities aligned with performance needs.
• Provides consultative guidance on training resources, reinforcing adherence to SOPs and service expectations while tailoring recommendations to clinic-specific challenges.
• Facilitates the adoption of operational best practices through coaching, training, and performance-based discussions.
• Influences continuous skill development and capability building to support sustained performance improvement.

4) Monitoring & Follow-Up

• Monitors key performance indicators and tracks progress against identified performance gaps and action plans.
• Conducts structured follow-ups to ensure completion of commitments, reinforce accountability, and sustain momentum.
• Evaluates the effectiveness of coaching interventions and adjusts strategies and action plans to drive sustained performance improvement.
• Proactively identifies emerging risks and implements corrective actions to mitigate impact on clinic performance.
• Escalates persistent or high-risk issues to senior coaches or leadership, providing clear insights and recommended actions.

5) Documentation & Data Accuracy

• Maintains accurate coaching logs and notes.
• Tracks improvements tied to coaching focus areas.

6) Cross-Functional Coordination

• Partners with Operations, Training, and other internal stakeholders to resolve performance barriers and improve clinic effectiveness.
• Provides frontline insights and recommendations that contribute to process and program enhancements.

7) Performance Improvement Planning

• Develops and manages clinic-specific improvement plans to address operational gaps and achieve targeted performance goals.
• Uses performance data to measure progress, evaluate outcomes, and recommend corrective actions.

Required Skills & Qualifications

• Strong written and verbal communication skills, with the ability to deliver clear, structured information and facilitate discussions in small-group settings.
• Demonstrated ability to analyze operational performance data and translate insights into actionable recommendations.
• Ability to influence without direct authority, building credibility and trust with diverse stakeholders.
• Strong consultative coaching and relationship management skills, with a focus on driving behavior change and performance improvement.
• Proven ability to identify root causes and recommend practical, effective solutions to operational challenges.
• Skilled in managing and prioritizing multiple requests in a structured, deadline-driven environment.
• High attention to detail with a strong focus on accuracy in data, reporting, and execution.
• Experience in project coordination and applied problem-solving.
• Proficiency with Microsoft 365 tools (Outlook, Excel, Teams, Word).
• Ability to execute and reinforce established SOPs and workflows while identifying opportunities for improvement.
• Delivers structured training and presentations (5–15 participants), facilitating engagement, addressing questions, and adapting delivery to meet audience needs.

Preferred Qualifications

• 0–1 years of experience in customer support, healthcare operations, clinical program knowledge, data entry, or administrative roles.
• Familiarity with CRM systems (Salesforce a plus).
• Experience working with healthcare providers is helpful but not required.

****************************************************************************************************************************************************

Sedaa Corporation

Job Posting Title: Project Manager, Associate

Location – San Ramon, CA

Description:

LOCAL CANDIDATES TO BAY AREA/WORK LOCATION. AFTER SIP IS LIFTED, REQUIRED ON SITE FULL-TIME IN SAN RAMON OFFICE.

TOP THREE;

1) 3-5 years PM experience,

2) Balance of business and IT related projects (this is not a construction PM role).

3) Leadership communications status report escalations.

Description

Gather and define project requirements.

Clearly articulate, through total comprehension of the business case, the objectives and issues necessary to deliver the end product.

Direct and lead the planning and management of assigned projects through completion.

Maintain project controls through a complete and thorough understanding of project needs, goals, and responsibilities.

Establish and maintain a positive work environment that encourages the accomplishment of all project goals.

Conduct project kick-off meetings, communicating individual roles and project expectations.

Gather and define project requirements.

Clearly articulate, through total comprehension of the business case, the objectives and issues necessary to deliver the end product.

Direct and lead the planning and management of assigned projects through completion.

Maintain project controls through a complete and thorough understanding of project needs, goals, and responsibilities.

Establish and maintain a positive work environment that encourages the accomplishment of all project goals.

Conduct project kick-off meetings, communicating individual roles and project expectations.

Monitor project milestones and critical dates to identify potential jeopardy of project schedule.

Identify ways to resolve schedule issues.

Keep management aware of the situation.

Manage scope, budget and change controls associated with project.

Assess variances from the project plan, and develop and implement changes as necessary to ensure the project remains within specified scope and is within schedule, cost and quality objectives.

Manage day-to-day team and client communications by keeping the team informed of the status, project deliverables and by managing the issue resolution process.

Establish and maintain a positive work environment that encourages the accomplishment of all project goals.

Provide the team with feedback as it pertains to project performance.

Build a climate that encourages safety consciousness and taking accountability for actions.

Take a proactive approach to identifying and correcting safety hazards and work practices within the workplace.

Minimum Qualifications

Bachelor's Degree.

Certification as a Professional Project Manager preferred.

3-5 years experience as a Project Manager and or Sr. Business Analyst.

Previous utility experience.

Knowledge of and demonstrated experience in all aspects of project management.

Experience in one or more of the following:

Project Management

System Implementation

Change Management

Product Management

Desired Qualifications

Ability to motivate, create enthusiasm and excitement.

Ability to provide creative solutions in systems and process design.

Ability to solve complex problems or situations: appropriate solutions determined from available choices and well-established guidelines. Job duties involve innovation and analysis to resolve problems.

Strong communication and negotiation skills and the ability to render good judgment and sound decisions.

Excellent presentation and organization skills for work in a collaborative environment.

Advanced knowledge of Microsoft Project, Excel, PowerPoint, Visio, and other project management tools.