Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing all payments, including claims, refunds, and vendor payments. This role ensures the accurate recording of payments into the general ledger for financial reporting. It also involves understanding, following, and enforcing internal controls around accounts payable cash disbursements.

Responsibilities:

• Utilize Concur and other software to enter or import invoice amounts into the accounting system and process check runs and other forms of payment, including memo checks and ACHs.
• Receive and review invoices, verifying compliance with organizational policies.
• Perform daily reconciliation of payments to related systems and reports.
• Respond to inquiries from vendors, research, and resolve concerns or discrepancies.
• Perform timely account reconciliation by verifying entries and comparing to balances.
• Issue stop-payments, voids, or purchase order amendments.
• File and pay sales and use taxes.
• File Unclaimed Property as required by each state.
• Assist Accounts Receivable with daily activities as needed.
• Perform Accounts Payable month-end and quarter-end duties.
• Annually complete 1099 reporting.
• Perform other duties as assigned.

Essential Skills:

• Proficient in data entry, invoices, reconciliation, accounts payable, debits, credits, and accounts receivable.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and communication skills, both written and verbal.
• Highly organized with strong attention to detail.
• Intermediate proficiency with Microsoft Office, particularly Excel and Word.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.

Additional Skills & Qualifications:

• Associate degree in Accounting, Business, or a related field preferred.
• Two to four years of relevant experience, or an equivalent combination of education and experience.
• At least two years of experience in AP/AR.
• Experience with Nexsure is beneficial.
• Prior experience within the insurance industry is a plus.

Work Environment:

This position is based in an open office environment located in Miami, FL. The work schedule is Monday to Friday, with flexible hours as long as 40 hours are met, between 8:00 am and 6:00 pm. Once permanent, the role requires four days in the office. Parking is provided, and equipment such as laptops, headsets, and accessories are supplied. The company offers great benefits, including a 401k match up to 6%, three weeks of vacation, 75% health insurance coverage, and an employee reward program.

Job Type & Location:

This is a Contract position based out of Miami, FL.

Pay and Benefits:

The pay range for this position is $24.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)