Administrative Support Specialist (Healthcare Ops)

Job Description

Job Description

HIRING ASAP! If interested in more information/direct feedback, please reach out to me directly at View email address on ziprecruiter.com. com and attach your resume and contact information.

Below are some details about the position:

• BENEFITS: YES
• PAY: $19.50-20 an hour depending on experience
• SCHEDULE: On-site 9 to 5PM.
• DURATION: 6 month contract with potential for extension

Team - Accounts Receivable Healthcare

Team Responsibilities:

• Supports back-end finance operations for medical and pharmacy services.
• Handles mailroom operations, physical mail processing, document uploads, and patient refunds.

Team Culture:

• Long-tenured team with many employees having 10-12 years of service.
• More casual environment compared to high-stress/fast paced environment
• Fully onsite role.

Reason for Opening

• The position is covering an employee on an extended personal leave.
• Support is needed for mailroom activities because:
  • Incoming mail and check payments are not being processed timely.
  • Patient refund checks are delayed, creating customer frustration.

Responsibilities

• 30% Sorting and tagging incoming mail, refunds, and related documents.
• 30% Mailing claims and sending documentation to companies for payment processing.
• 30% Miscellaneous administrative tasks, including printing refund checks.
• 10% Mail-related projects and meetings.

MUST HAVES:

• Minimum 1 year of administrative, clerical, mailroom, or office support experience
• Strong organizational skills with the ability to manage and process high volumes of documents and mail
• High attention to detail and accuracy when handling sensitive records, payments, and refund documentation
• Ability to prioritize tasks, follow established processes, and work independently in a fast-paced environment
• Basic computer proficiency, including Microsoft Office and document management systems
• 5 days on site required

NICE TO HAVES:

• Healthcare or medical industry experience.

Job Type & Location

This is a Contract position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $19.50 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Aug 20, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.