Administrative Manager

Sacramento, United States | Posted on 08/04/2026 Salary Salary range of $90,000 - $110,000/year based on experience. Work Experience 7+ years State/Province California Country United States About Us NEXGEN is the most technologically advanced enterprise asset management program on the market, integrating future-first CMMS software. NEXGEN’s EAM software provides a diverse suite of robust features to intelligently manage your end-to-end asset inventory throughout their lifecycle. With NEXGEN, you’re evolving from a legacy time-scheduled maintenance model to a proactive future-forward system built by industry thought leaders. Why NEXGEN? What’s the best thing about working at NEXGEN? That’s easy, it’s the people (but the free snacks in the kitchen aren’t too shabby either). At NEXGEN, our employees are our greatest asset. We value every member of our team, equipping them with the tools to grow professionally and thrive in a fun and dynamic work environment. We work hard and play hard, knowing a strong work-life balance is key to success. What are we looking for? Our ideal candidates are motivated, enthusiastic, and highly organized, with a strong technical aptitude and a love for summer BBQs, team building events, and office dogs. We are looking for those who aren’t afraid to be bold, take the initiative, and do the right thing—helping our clients overcome their greatest challenges to achieve their goals. _______________________________________________ Job Description NEXGEN AssetManagement is seeking a versatile, highly organized, and proactiveAdministrative Manager to oversee key operational functions and directlysupport our President and CEO. In this role, youwill act as a pivotal link across recruitment, human resources, payrolloperations, risk and compliance administration, and executive support. Theideal candidate thrives in a dynamic environment, possesses strongcommunication skills, and seamlessly manages competing priorities across talentacquisition, business development, project delivery, and internal officeadministration. This full-time roleis based in our Sacramento, CA office. Key Responsibilities: Job Posting & Sourcing: Collaborate withteam leads and executives to draft, refine, and post compelling jobdescriptions across relevant job boards and hiring channels. Candidate Screening & Interviews: Serve as theprimary hiring manager contact to review applications, screen incomingcandidates, and conduct initial screening interviews. Interview Coordination: Schedule andcoordinate second-round and final interviews between qualified candidates andthe internal hiring team/executives. 2.Human Resources & Payroll Administration Payroll Management: Process regular employee payrollaccurately and on schedule, manage time tracking, resolve payroll inquiries,and maintain payroll records. Onboarding & Offboarding: Lead theend-to-end onboarding experience for new hires, including payroll and taxsetup, documentation, orientation, and system integration. Benefits Management: Oversee employee benefitsadministration (open enrollment, plan updates, payroll deductions, brokercoordination, and employee inquiries). HR Support: Serve as the primary point of contact foremployee administrative questions, personnel record updates, and generalinternal policy guidance. 3.Compliance & Insurance Operations Certificates of Insurance (COIs): Request, track,process, and issue COIs for new and existing clients to ensure activecontractual compliance. Compliance Tracking: Assist in maintaining vendor,client, payroll tax, and corporate compliance logs and records. 4.Executive Support & Core Operations Presidential Support: Provide administrative backing tothe President & CEO across business development, contracting, and projectdelivery initiatives. Contracting & Proposals: Help assemble,track, and archive client contracts, agreements, and business developmentmaterials. Project Delivery Support: Coordinatelogistics, documentation, and reporting to ensure smooth execution of clientprojects. General Office Management: Maintain smoothdaily operations for the Sacramento office. Requirements Education: Bachelor’sdegree in business administration, Communications, HR or related field. Experience: 7+ years of administrative, officemanagement, or executive support experience (direct experience with full-cyclerecruiting coordination, payroll, HR, or compliance strongly preferred). Technical Skills: Proficiency with Applicant TrackingSystems (ATS), payroll platforms, modern office productivity suites (e.g.,Microsoft Office 365, Google Workspace), and electronic document managementtools. Communication: Exceptional verbal and writtencommunication skills with high precision, professional presentation, and strongattention to detail. Discretion & Judgment: High degree ofprofessionalism, confidentiality, and reliability when handling candidate data,sensitive payroll, HR, and executive matters. Adaptability: Ability to prioritize effectively and workindependently in a hybrid environment. Why Work at NEXGEN: Engage with aninnovative and intelligent team Fun &progressive culture in a dog-friendly office Competitivesalaries and room for growth Paid Time Off (PTO): Starts at 15 daysper year, increasing by 8 hours for each additional year of service(capped at 200 hours). PaidSick Leave: 40 hours per year. RetirementPlanning: 401(k) plan eligible after 3 months ofservice with up to a 4% company match . Healthcare: Competitive health, dental, and vision insurance options. Holidays: Standard paid company holidays. NEXGEN Core Values: Courage – Do theright thing & do not be afraid of taking smart risks Be bold andmake intelligent decisions Takeinitiative even when faced with adversity Approach workwith intellectual curiosity Follow bestpractices of the industry Respect – Treatothers with respect & professionalism Be honest,open, and forthright Approach theorganization, clients and team with integrity Proactive –Anticipate & take the initiative to achieve results Be aware ofthe situation and environment Anticipateneeds and take initiative to address them Results –Deliver exceptional results Hold yourselfaccountable to deliverables and deadlines Community – Builda community of co-workers and clients Family-drivenculture of teamwork Connect on apersonal level with team and clients NEXGEN is an equal opportunity employer. We celebrate diversity and arecommitted to creating an inclusive environment for all employees. #J-18808-Ljbffr NEXGEN Asset Management