Executive Assistant (Administrative Support III)

Johnson County Government Opportunity

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!

This position offers a hybrid work schedule, with the flexibility to work remotely up to two days per week after a candidate successfully completes their introductory period.

Job Description

Are you seeking an employer to support your professional growth? Then you should join the team at Johnson County Wastewater. Additional opportunities exist for you to learn additional skills and development in your career at Johnson County Wastewater. Are awesome benefits and competitive wages also important to you? Johnson County has you covered! Our benefit package includes medical, dental, vision, short and long term disability, retirement, and flex spending, as well as access to many discounts and services. This job will remain open until filled.

Essential Duties:

• Uses spreadsheets or databases to organize information and produce standard reports; prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compiles and maintains reports and financial statements; greets visitors, maintains and administers appropriate safety procedures in secured environments.
• Sets up accounts; reconciles ledgers; gathers data for use by others in preparing budget; prepares a wide variety of accounting forms; reconciles daily receipts or accounts receivable/payable; identifies discrepancies and makes corrections; collects required documents; prepares expense vouchers and/or invoices.
• Verifies request for goods and services against County contracts and funding sources; orders goods or services and follows-up/resolves discrepancies and ensures delivery; ensures appropriate routing and approval of purchase requests.
• Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management; trains and orients new employees; provides and explains relevant policies and procedures; composes routine correspondence on behalf of senior management.
• Schedules and cancels appointments; maintains calendars; schedules rooms for classes, meetings, and conferences; coordinates audio visual and training equipment; performs/coordinates several administrative functions, including tasks to support department/agency leadership and governing boards (e.g., records management, reception); types complex documents of a technical nature; proofreads for spelling and grammar; uses multiple software applications to prepare information.
• Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.

Job Requirements

Minimum Job Qualifications:

• High school diploma or equivalent and two years of administrative support experience are required. May require KS/MO driver's license, depending on department or agency.
• Executive-level administrative support, experience handling confidential and sensitive documents and information, and an Associate's Degree in Business Administration or relevant field is preferred.
• Experience can substitute for education. Education can substitute for experience.

Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.

Physical, Environmental, and Special Working Conditions:

All County employees may be called upon to assist other departments/agencies in a declared emergency situation.