Commercial Site Administrator

2 days ago Be among the first 25 applicants This range is provided by Infosoft, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $35.00/hr - $35.00/hr Job Title: Commercial Site Administrator Pay Rate: $35/Hr Duration: 8 months Location: Portsmouth, VA This position is for the Power/Energy division. We are looking for a Commercial Site Administrator The Commercial Site Administrator manages typical finance administrative tasks on a construction site and reports functionally to the Commercial Site Management and functionally to the Operations Manager in the back office. Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to, the Commercial Site Administrator will be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site , purchase ordering , processing, and checking invoices from suppliers and reporting of costs. Responsibilities: Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes. Execute the Short Order process on-site, including raising, filing , and monitoring all short orders. Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments. Cost Controlling: Assist the Commercial Site Manager with input on site purchases to enhance cost control and forecast accuracy. Asset Management: Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks. Commercial Documentation: Track, monitor, and log site inventories, purchases, assets, and equipment. Provide support for ad hoc administrative tasks , including attending meetings and drafting minutes/notes as needed. Event Documentation and Communication: Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially. Coordination with Construction Administrators: Collaborate with Construction Administrators to ensure alignment with project operations and goals. Requirements: Business Administration and Finance – Purchase Ordering , Invoices, cost controlling , and analysis. Advanced communication skills in multicultural environments. Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive). Team player. Self-motivated and trustworthy. Quality & Focus Oriented Experienced with/ SAP Knowledge and interest in industry - wind turbine industry, construction projects. Safety awareness Analysis/statistics OSHA 10 or Equivalent Proven experience as an office/business administrator, assistant, or relevant role. Qualifications in Finance and Business Administration studies will be an advantage. Familiarity with our office management procedures, and preferably within the Offshore Wind Industry. Living and working experience in an intercultural environment Team Skills Ability to Learn Communication Skills Internal - Finance and Commercial teams, Site Management and Site Team, Site Support, Departments, and all other internal interfaces to/from the site. External - Customers, subcontractors, suppliers, and all other external contacts to/from the site Additional Requirements: This role is site-based in VIRGINIA / Local resumes for the area only. Training and certificates: Country specifics may apply, OSHA 10 PPE: Glasses, boots, helmet, gloves, and high-visibility jacket. Work Hours: Monday through Friday (typical) Work hours are flexible to meet project needs, typically: 7:00 am to close of business. Partial or full workday may be required on Saturdays, depending on project needs. Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Administrative, Project Management, and Other Industries Construction, Real Estate, and Commercial and Service Industry Machinery Manufacturing Referrals increase your chances of interviewing at Infosoft, Inc. by 2x Sign in to set job alerts for “Commercial Administrator” roles. Commercial Lease Administrator/ Property Accountant Norfolk, VA $40,768.00-$52,416.00 3 weeks ago Virginia Beach, VA $22.00-$23.00 2 weeks ago Radiation Medical Services Administrative Assistant Automotive Title Clerk - Experience Preferred! Newport News, VA $28,000.00-$35,000.00 2 years ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Infosoft, Inc.