Fleet Operations Coordinator

Job Description

Job Description

Are you in search of a company that resonates with your proactive spirit and entrepreneurial mindset? Your search ends here with Premier Truck Rental !

Company Overview

At Premier Truck Rental (PTR), we provide customized commercial fleet rentals nationwide, helping businesses get the right trucks and equipment to get the job done. Headquartered in Fort Wayne, Indiana, PTR is a family-owned company built on a foundation of integrity, innovation, and exceptional service. We serve a wide range of industries—including construction, utilities, and infrastructure—by delivering high-quality, ready-to-work trucks and trailers tailored to each customer's needs. At PTR, we don't just rent trucks—we partner with our customers to drive efficiency and success on every job site.

POSITION SUMMARY

The Fleet Operations Coordinator oversees the company's vehicle fleet to ensure efficient operations, safety compliance, and cost-effective management. This role includes coordination efforts between sales, operations, supply chain, and the logistics departments. The coordinator will take ownership of the order fulfillment needs from the time sales makes an initial request until the unit is delivered to the customer. This role requires a levelheaded team player that can ensure overall team success with every request, supporting overall company Sales, logistics and operational objectives.

LOCATION

• Onsite in Fort Wayne, IN or Forth Worth, TX

COMPENSATION

• This position offers a competitive compensation package, benchmarked to regional market standards. It consists of a base salary plus the opportunity for quarterly profit sharing after one year of employment.

RESPONSIBILITIES

• Coordinate daily fleet operations, ensuring vehicle readiness and maintenance factoring in labor capacity
• Coordinate vehicle repairs, inspections, and compliance with safety standards.
• Manage Repair Schedules, WIP Prioritization, Asset Allocations across all PTR and non PTR Locations, and overall timely & accurate order fulfillment.
• Coordinate with the master scheduler on production schedules across all PTR and non PTR locations
• Ensure teamwork and continuous improvement.
• Analyze sales orders and identify availability of assets and cost-saving opportunities for PTR and our customers by considering vehicle specs, duration of rental, and logistical costs to provide recommendations that work for all parties throughout the order selection and fulfillment process.
• Product, upfit and industry knowledge including customer specific requirements
• Collaborate with logistics, operations and supply chain teams for optimal vehicle deployment.
• Implement scheduling systems to enhance vehicle utilization and minimize downtime.
• Ensure compliance with local, state, and federal fleet regulations.
• Use fleet management software to monitor vehicle utilization, maintenance, and operational metrics.
• Maintain high standards of customer service, addressing issues proactively.
• Coordinate with internal departments to ensure fleet operations align with broader business goals.
• Ensure the fleet team effectively and efficiently fulfill sales orders to meet our customers' needs.
• Strong administrative skills to create and manage workshop orders, parts request, excel spreadsheets and sales orders for multiple locations at the same time across multiple databases

REQUIREMENTS

MUST HAVE

• 2+ years of fleet related experience.
• Some knowledge of the rental industry, customer service, upfits, and equipment.
• Strong leadership, organizational, and multitasking skills.
• Work in and out of defined process/systems.
• Excellent analytical, communication, and problem-solving abilities.
• Ability to work collaboratively with cross-functional teams but also work independently.
• Ability to make decisions on your own quickly.
• Proficiency with fleet management software and related technology.
• Proficiency in utilizing D365, Fleet Wave or other scheduling software, Power BI reporting, SharePoint, internal databases, and Microsoft Office Suites (Outlook, Excel, etc.).
• Ability to work indoors and outdoors as needed.
• Availability to take after hours or weekend calls to fulfill sales orders.

NICE TO HAVE

• Bachelor's degree in business administration, Logistics, Supply Chain Management, or a related field.
• Limited to no travel required.

Employee Benefits

At Premier Truck Rental (PTR), we invest in our people by offering competitive benefits, wellness programs, and growth opportunities designed to support you both professionally and personally.

Wellness & Fitness

Take advantage of our on-site CrossFit-style gym, featuring a full-time personal trainer dedicated to helping you reach your fitness goals. Whether you're interested in group classes, virtual personal training, personalized workout plans, or nutrition coaching, we've got you covered.

Exclusive Employee Perks

Enjoy a variety of additional benefits designed to make life a little easier and more enjoyable:

• PTR Swag & Uniform/Boot Allowance
• On-site Micro-Markets stocked with snacks and essentials
• Discounts on phone plans, supplier vehicles, mobile detailing, tools, and equipment
• Additional partner and vendor discounts

Performance Incentives (Commissions, Bonuses & Profit Sharing)

At PTR, we believe in rewarding success. Certain roles offer commission structures, bonuses, or profit-sharing opportunities based on performance. Incentive eligibility varies by position, so be sure to ask your recruiter about the compensation opportunities available for your role.

Comprehensive Benefits — Starting Day One

✔ Premium healthcare coverage (medical, dental, vision, mental health & virtual healthcare)
✔ 401(k) matching and long-term financial planning support
✔ Paid time off so you can recharge
✔ Life, accidental death, and disability coverage
✔ Ongoing learning and development opportunities

Training, Growth & Recognition

We partner with the Predictive Index behavioral assessment tool, which helps identify natural behavioral drives such as dominance, extraversion, patience, and formality. This tool supports hiring decisions, team development, and employee engagement throughout the entire employee lifecycle.

Culture & Connection — More Than Just a Job

At PTR, we don't just build relationships with our customers—we build them with each other. Our tech-forward, highly collaborative culture is rooted in our core values.

Connect and engage through:

✔ PTR Field Days & Team Events
✔ The Extra Mile Recognition Program
✔ PTR Text Alerts & Open Communication

Employment Classification

Premier Truck Rental hires full-time, part-time, contractor, and intern positions, depending on business needs.

Benefits eligibility varies by employment classification. Contractors, interns, and part-time employees are not eligible for the full-time employee benefits package.

Equal Opportunity Employer

Premier Truck Rental is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law