Human Resources Coordinator - Tampa, FL

This is an in office position Monday through Friday. Bilingual Preferred.

OVERVIEW

The Human Resources Coordinator (HRC) is responsible for effective execution of HR support functions for multiple site locations supporting all HR with responsibilities including administration, processes, and systems. This position will also maintain HR information, ensuring complete confidentiality at all times; and maintaining an awareness of federal and state employment-related laws and regulations. This position will ensure all new hires are on board tasks effectively and complete all I-9 requirements. In office position, not a remote opportunity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Facilitate new-hire paperwork, set up employee files, and coordinate orientation sessions to ensure a smooth onboarding process.
• Communicate with new hires and serves as the primary point of contact throughout the onboarding process (from offer through first 90 days)
• Maintain and update employee records and HR databases (HRIS) with high accuracy.
• Execute and manage all I-9 requirements for all employees
• Set up and conduct new hire orientation and onboarding
• Process E-Verify and ensure form I-9s are completed accurately
• Respond to new hire questions regarding company policies, benefits, etc.
• Manage and update processes and programs that impact the onboarding experience
• Serve as the company expert on all federal, state, and local laws and regulations and ensure all HR policies and practices are in compliance with specific legal requirements
• Develop the best practices and process improvement
• Maintain company’s Employee Handbook, HR forms, records, and employee files in accordance with applicable laws and regulations
• Maintain and create ID badges for employees
• Advise management in appropriate resolution of employee relations issues. Respond to inquiries regarding policies, procedures, and benefit programs
• Perform general clerical work such as filing, copying, incoming and outgoing mail, etc.
• Support recruiting with resume screening, scheduling drug tests and background checks, etc.
• Provide back up to other team members, as necessary

OTHER DUTIES

Thisjob description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated understanding and experience with the application of the State and Federal employment regulations
• Strong organizational and planning skills to handle multiple tasks and projects simultaneously
• Excellent time management skills to prioritize tasks as they arise
• Must have excellent attention to detail
• Must work in a fast-paced and dynamic environment without compromising the quality of the work product
• Must be able to perform job responsibilities with minimal or no supervision
• Excellent customer service skills are essential to the success of the position
• Must possess high ethical standards and possess an expert ability to handle sensitive and critical issues while protecting confidentiality
• Strong written, oral, and interpersonal communication skills
• Ability to preserve confidential and sensitive information

QUALIFICATIONS

• High school diploma/GED Equivalency
• Minimum of 1 year Human Resources Administration or support role experience
• Human Resource professional certification (SHRM, HRCI, PHR, etc.) is preferred
• Experience with ADP Workforce Now preferred
• Must have proficient computer software skills including Word, Excel, PowerPoint, Outlook, and Internet Explorer

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.