Executive Assistant

Legal Practice Assistant / Executive Assistant

Direct Hire | Hybrid Schedule

Location: New York, NY 10007

Schedule: Hybrid 3 days onsite weekly (fully onsite during initial training period)

Hours: Standard business hours with some flexibility (3537.5-hour work week)

Compensation

• Salary range: $80,000 $100,000 base
• Discretionary bonus eligibility

Position Overview

Established law firm is seeking a polished and highly organized Legal Practice Assistant to support attorneys within a busy Business Litigation and Real Estate practice group. This role functions heavily as an Executive Assistant while also providing legal administrative support in a fast-paced professional environment.

The ideal candidate is proactive, detail-oriented, able to manage multiple priorities simultaneously, and comfortable interacting with high-level attorneys, clients, and court personnel.

Responsibilities

• Manage complex attorney calendars, scheduling, and daily priorities
• Coordinate meetings, conference calls, court reporters, and client-related activities
• Screen and manage attorney phone calls and correspondence
• Draft, revise, proofread, and format legal documents, memoranda, correspondence, and reports
• Prepare engagement letters and assist with conflict checks and new business intake processes
• Handle transcriptions, document edits, filings, discovery coordination, and court-related communications
• Monitor and manage attorney emails and workflow deadlines
• Maintain client files and records in both electronic and paper filing systems
• Coordinate extensive travel arrangements and itineraries
• Process expense reports, billing-related tasks, and attorney time summaries
• Maintain client contact lists and assist with marketing-related activities
• Participate in team meetings and assist with agenda preparation and meeting minutes
• Coordinate continuing legal education (CLE) trainings and administrative projects

Qualifications

• Minimum 2+ years of legal administrative, executive assistant, or legal secretarial experience required
• Law firm or banking industry experience strongly preferred
• Experience supporting high-volume executives or attorneys in fast-paced environments
• Strong client communication and relationship management skills
• Experience with calendaring, scheduling, document management, and legal workflows
• Familiarity with state and federal court filings preferred