Executive Assistant

Executive Assistant

Sparks Group has partnered with a global professional services organization to identify a highly organized and proactive Executive Assistant to support senior leadership. This role will focus on providing day-to-day administrative support to Managing Directors and Senior Managers while also assisting with office coordination and operational tasks as needed.

The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, professional environment while providing high-level executive support and exceptional service to internal teams and external visitors.

Responsibilities

• Manage executive calendars by scheduling meetings, coordinating availability, and handling invitations on behalf of senior leadership.
• Coordinate domestic and international travel, including booking flights, rail, hotels, rental cars, and preparing expense reports with required documentation.
• Plan and support meetings and events, including reserving conference rooms, coordinating catering, printing materials, and arranging offsite venues when necessary.
• Provide administrative and operational support such as preparing reports, scanning and converting documents, ordering business cards, and assisting with passport or visa applications.
• Support office operations and visitor experience, including greeting guests, assisting with reception coverage, coordinating visitor logistics, and helping set up meeting spaces.

Qualifications/Background Profile

• Previous Executive Assistant or senior administrative support experience.
• Strong calendar management, travel coordination, and organizational skills.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Excellent communication and interpersonal skills with a professional and service-oriented approach.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.