Executive Assistant

Description Tri South Mechanical is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This role requires someone who can manage a fast-paced schedule, anticipate needs, stay ahead of priorities, and provide reliable support across both business and personal responsibilities. The ideal candidate is confident, resourceful, and able to operate with a high level of professionalism and discretion. This person will serve as a trusted partner, helping manage daily priorities, coordinate schedules, support sales activities, and ensure important details are handled efficiently. A background in sales, construction, HVAC, or a similar fast-paced industry is highly preferred. Requirements Key Responsibilities Executive Support & Scheduling Manage and maintain the executive’s professional and personal calendar Coordinate meetings, appointments, calls, and commitments Schedule and manage personal appointments, service appointments, and other personal commitments Arrange travel plans, including flights, hotels, transportation, and itineraries Prepare daily schedules and ensure priorities are organized and communicated Monitor deadlines, follow-ups, and important commitments Anticipate scheduling conflicts and proactively resolve issues Handle confidential personal and business information with professionalism and discretion Sales & Business Support Provide direct support to the CEO in daily sales activities Assist with customer communication, follow-ups, and relationship management Maintain sales records, tracking sheets, and CRM information Prepare proposals, presentations, reports, and sales documents Assist with organizing customer meetings and sales presentations Track opportunities, action items, and deadlines to ensure follow-through Coordinate communication between customers, leadership, and internal teams Administrative Support Manage emails, correspondence, and follow-up items Organize documents, files, and important information Assist with special projects and business initiatives Conduct research and gather information as needed Help improve organization, efficiency, and processes within the executive day-to-day operations Qualifications 2+ years of experience as an Executive Assistant, Administrative Assistant , or similar role Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities in a fast-paced environment Excellent communication and follow-up skills Strong judgment and ability to handle confidential information Ability to work independently, anticipate needs, and take initiative Comfortable supporting a fast-paced executive leader Proficient with Microsoft Office, Google Workspace, and technology systems Sales, customer service, construction, HVAC, or service industry experience preferred The Right Person Will Be: Extremely organized and dependable A proactive problem solver who stays ahead of needs Comfortable managing both professional and personal schedules Someone who can handle urgency without becoming overwhelmed Confident communicating with customers, vendors, and leadership Detail-oriented with strong follow-through Professional, trustworthy, and discreet Someone who takes ownership and gets things done Employment type: Full-time Schedule : M-F 8am- 5pm #J-18808-Ljbffr