Dual Enrollment Transfer Credit Processor

Type of Appointment: Full Time, Probationary Job Classification: Evaluator I Anticipated Hiring Range: $4,262 - $4,476 monthly Work Schedule: Monday - Friday, 8 a.m. - 5 p.m. Department The Office of Admissions, an organizational unit of the Division of Academic Affairs, is responsible for admission activities for all domestic and non-resident undergraduate and graduate students, transfer credit processing, and enrollment planning. The office promotes the image of the university, collaborates with deans and senior management, and ensures compliance with federal, state, CSU system, and university requirements. Duties and Responsibilities Transfer Credit Processing Assist with fetching and posting transfer credit work in PeopleSoft and making unit, grade or credit adjustments when necessary. Work with all incoming undergraduates, focusing on First Time Freshmen who completed college coursework during high school. Ensure accuracy of unit calculation, GPA calculation, and grade averaging, and post transfer credit for articulated coursework with no pre-built PeopleSoft rule. Maintain knowledge of Assist.org and Transfer Evaluation System (TES) to determine current articulation rules and post appropriate credit. Assist with evaluation of college credit for First Time Freshmen who completed dual enrollment, determining equivalency and transferability based on national guidelines, formal articulation agreements, Title V, and university policies. Review and apply approved adjustments to academic requirements and student records ensuring compliance with Title V and university requirements. Resolve transfer credit errors and corrections within Admissions scope, re-posting credit for returning transfer students. Ensure appropriate credit is given for current articulation terms. Assist the International Counselor with posting foreign credit, including study abroad, international transfer credits, and International Baccalaureate (IB) credit. Transfer Admission Verify and determine eligibility based on self-reported and official documentation. Determine equivalence of transfer units to CSU requirements and convert quarter units to semester units. Assess upper division transfer eligibility based on GPA, academic standing at last institution, completion of 30 semester/45 quarter units of general education with grades of “C‑” or better. Assess lower division transfer eligibility based on freshmen eligibility requirements and completion of college English Composition and college Mathematical concepts with a grade of “C‑” or better. Apply knowledge of AP, IB, CLEP, and other standardized test scores to admissions requirements. Recalculate the CPP multi-factor admission (MFA) index as needed. Maintain knowledge of ASSIST.org and TES to determine course equivalencies. Keep working knowledge of Associate Degree for Transfer (ADT) programs, PeopleSoft coding, and impact on student success. Process special population applications (Young Scholars, employees, transitory students) and determine California residency for tuition purposes. Enter and update applicable information and exemptions into PeopleSoft. Freshmen Admission Verify eligibility for CSU freshman admission by reviewing high school coursework and applying A‑G subject area requirements. Update and correct A‑G subject counts in PeopleSoft as necessary. Determine eligibility of applicants from non‑traditional schools. Assess eligibility based on GED or California Certificate of Proficiency certificates. Refer applicants who do not meet regular admission requirements to alternative categories and appropriate supervisors. Convert international grades or percentages to U.S. letter grades. Calculate overall high school GPA and math/quantitative reasoning GPA. Apply AP, IB, CLEP test scores to A‑G subject area requirements. Recalculate MFA index as needed. Review English, Math, and senior‑year advanced coursework for placement. Assist the Associate Director of Admissions with PeopleSoft data maintenance. Determine California residency for tuition purposes and request additional documentation as necessary. Degree Progress and Compliance Analyze and review Degree Progress Reports for incoming transfer students to ensure General Education requirements are met. Perform audits and quality checks of transfer credit evaluations and Degree Progress Reports for compliance with university/CSU policies. Collaborate with the Associate Director of Transfer Credit and Evaluations on the Transfer Credit Tracker Log. Review and update student records to confirm completion of GE, unit, ADT, and supplemental courses. Office of Admissions Participate in all Office of Admissions, Enrollment Management & Services, and divisional staff development meetings. Conduct testing of admission systems and modifications (Cal State Apply, Bronco Applicant Portal, PeopleSoft). Adhere to laws and policies related to data, records, accounting, and personnel. Advise prospective and admitted students regarding CSU residency policies. Provide generalist support at the department service desk, on the phone, and via virtual platforms. Perform customer service duties and support the front‑facing counter of Admissions on a rotation basis. Solve visitor inquiries such as interpretation of student portal checklists, admissions statuses, and enrollment appointments. Maintain a broad understanding of admission, matriculation, orientation, and enrollment policies. Qualifications Completion of a formal training program in academic records evaluation, or one year of experience in the same area, or a 12‑month combination of training and experience. Knowledge of course record formats and transcripts, authenticating credits, and comparing records from different institutions, including foreign records; familiarity with campus curriculum requirements for majors, minors, and special program designations; understanding of application of campus resource guidelines for evaluations. Meticulous, consistent, and accurate record interpretation; ability to comprehend complex regulations; maintain documentation; explain criteria and evaluations; meet deadlines; safeguard confidentiality and security of records. Preferred Qualifications Bachelor’s degree preferred. Familiarity with California community college courses. Knowledge of PeopleSoft Course Credit and Test Credit modules. Strong oral communication and interpersonal skills. Proficiency in Microsoft Word and Excel. Equal Employment Opportunity Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. The university complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act, Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, and limits of the California Constitution. We prohibit discriminatory preferential treatment, segregation, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Advertised: Jul 10 2026 Applications close: Jul 26 2026 #J-18808-Ljbffr CSU