School Administrative Specialist II (Keller ES) - Colorado Springs School District 11

School Administrative Specialist II

Performs advanced administrative, records management, and financial support functions to ensure effective school operations. Coordinates office procedures and supports compliance with district, state, and federal requirements.

Essential Job Functions Includes functions in School Administrative Specialist II position, in addition to the below.

• Oversees daily office operations and coordinates workflow among support staff
• Maintains student records, transcripts, immunization records, and health files
• Processes enrollment/withdrawal documentation and ensures compliance with regulations
• Prepares attendance verification, eligibility, and related reports
• Assists with payroll processing and substitute documentation
• Collects, records, deposits, and reconciles school funds in accordance with procedures
• Maintains inventory of supplies and equipment; oversees ordering
• Issues building keys and monitors office equipment maintenance
• Assists with preparation of newsletters, reports, meeting agendas, and minutes
• Coordinates collection and processing of required district, state, and federal forms
• HS Only: Assists with graduation preparation, GPA calculations, and related documentation
• May facilitate athletic eligibility verification and related recordkeeping
• Provides first aid and administers/monitors medication in compliance with policy
• May train and provide guidance to School Specialist I staff or student assistants

Knowledge, Skills, and Abilities

• Knowledge of school office procedures and student information systems
• Knowledge of basic accounting and bookkeeping practices
• Ability to reconcile records and maintain accurate documentation
• Ability to interpret and apply district policies and procedures
• Strong organizational and problem-solving skills
• Ability to train and oversee others
• Proficiency in word processing, spreadsheets, and database systems

Qualifications

• High School diploma or equivalent ; coursework in office practices or business preferred
• Minimum three (3) years clerical, secretarial, bookkeeping, or school office experience
• Demonstrated proficiency in computer applications and accounting systems
• Preferred CPR/First Aid Certification

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Join Our Team!

Join Colorado Springs School District 11 and help empower exceptional learners to reach their fullest potential. As a School Administrative Specialist II, your dedication, compassion, and expertise make a lasting impactcreating efficient school operations where every student is supported.

Equal Employment Opportunity

School District 11 is committed to a policy of nondiscrimination in relation to disability, race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.