Administrative Clerk / Administrative Assistant (Court Room I City Government)

Administrative Assistant I

Location: Colorado Springs, CO 80903

Schedule: MondayFriday, 7:30 AM 4:30 PM (40 hours/week)

Assignment Length: 6 months with possible extension

Pay Rate: $19.98 - $23.99 per hour

Position Summary: We are seeking a detail-oriented Administrative Assistant I to provide administrative, clerical, recordkeeping, and accounting support to the Municipal Court team. This position will assist staff with daily office operations, maintain accurate records, provide excellent customer service, and perform a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Administrative & Clerical Support (40%)
• Provide general administrative and secretarial support to the assigned department and leadership.
• Prepare, proofread, and format correspondence, reports, memoranda, and other documents.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Organize, maintain, and update files and records.
• Assist with data collection and preparation of reports and statistics.

• Accounting & Recordkeeping (25%)
• Perform bookkeeping and accounting clerical duties.
• Process journal entries and reconcile accounting records.
• Receive and process payments, applications, permits, and fees.
• Maintain petty cash and balance daily receipts.
• Support mail processing operations and ensure compliance with postal regulations.

• Data Entry & Payroll Support (20%)
• Enter and maintain accurate information in computer databases.
• Verify, correct, and retrieve electronic records.
• Assist with payroll processing and maintain payroll records.
• Prepare recurring and special reports.

• Customer Service & Office Operations (15%)
• Answer phones and greet visitors professionally.
• Respond to routine questions regarding policies, procedures, and services.
• Monitor office equipment and coordinate maintenance or repairs.
• Provide general administrative support to ensure smooth office operations.

Required

• High school diploma or GED.
• Minimum one year of related administrative, clerical, or office support experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong data entry and organizational skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work independently.

Preferred

• Experience with bookkeeping, accounting support, or payroll.
• Experience working in a government, municipal, legal, or court environment.
• Customer service experience in a professional office setting.