Operations Office Assistant

Operations Office Assistant

The Operations Office Assistant performs administrative duties in support of the TCA Operations Department that includes the Director of Operations, Executive Assistant to the Director of Operations, Facilities Director, Technology Director, Lead School Nurse, and School Safety Officer and Risk Manager.

Essential Job Functions:

• Manages annual blanket purchase orders for the Operations Department.
• Enter all other invoices and purchase order requests into iVisions software system for the Operations Department.
• Point of contact for Facility Use Agreement contracts.
• Manages Facility Use Program through Bound.
• Tracks and deposits payments from the Facility Use Program.
• Reconcile P-Cards monthly.
• Enter mileage claims for the department.
• Orders and distributes supplies for staff in the Operations Department.
• Prepares weekly All Staff Communication by gathering, proofing, and emailing pertinent school information.
• Prepares and updates various correspondence and electronic departmental lists (Facilities Information, Admin Birthdays, OPS Shirt Sizes, OPS assets).
• Arranges the Operations Department's social gatherings.
• Maintains a high level of confidentiality in the course of all job duties.

Marginal Job Functions:

• Assists with maintenance of various databases, reports, and records.
• Interprets and explains TCA rules and procedures to the public.
• Assists students/staff as needed.
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to office and provides information or directions.
• Opens, sorts, and distributes incoming mail, and prepares outgoing mail as required.
• Purchases, maintains, and provides hospitality support as necessary for the administrative office suite.

Minimum Qualifications:

• High school diploma or GED equivalent.
• General office experience in an educational setting preferable.
• Ability to maintain a high level of confidentiality in the course of all job duties.
• Must be able to type a minimum of 50 words per minute.
• Must be proficient with various software programs, including Microsoft Office (Word, Excel, PowerPoint, etc.).
• Strong organizational and interpersonal skills.
• Ability to prepare correspondence on routine matters.
• Ability to perform routine office management skills independently.
• Ability to maintain accurate filing systems and related files.
• Ability to operate standard office equipment, performing a wide range of supportive clerical tasks.
• Ability to follow oral and written instructions.
• Ability to perform multiple tasks efficiently and possess strong planning and prioritizing skills.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, administrators, departments, ASD20 personnel, and the public.
• Ability to communicate effectively in oral and written English.

Scope of Interpersonal Contacts:

Requires contact with other departments, employees, supervisors, administrators, other agencies, and the public. Contacts are generally sensitive in nature and require a high degree of professionalism and confidentiality.

Work Environment:

Work is generally performed within a standard office environment. Work normal business hours.

Physical Demands:

The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all inclusive. Constant use of eye, hand, and finger coordination enabling the use of office equipment and writing utensils. Lifts or carries items weighing up to 50 lbs.

Benefits:

The Classical Academy offers competitive pay and a robust total compensation package including:

• Medical Insurance: Three options for Medical coverage, including an HSA option; access to OneMedical for eligible staff members who elect a TCA Medical plan.
• Dental Insurance: Offered through Delta Dental of Colorado.
• Life Insurance/LTD: $25,000 group term life insurance and Long-term Disability coverage.
• Retirement Plan: Tax deferred retirement account administered by Colorado PERA.
• Voluntary Vision Insurance: EyeMed available to TCA employees.
• Wellness Program: Voluntary program through Orriant offering incentives for participation and achievement of wellness activity goals.
• Retirement Options: PERA Plus 401(k) through Empower.
• Medical and Dependent Care Flexible Spending Account: Allows employees to save money for unreimbursed medical expenses or dependent care expenses on a tax-exempt basis.
• Time Off Compensation: Staff Leave and Personal Leave.
• Priority Enrollment Status: Children of staff members 0.4 FTE and above receive priority enrollment at The Classical Academy.
• Ongoing Professional Development Opportunities
• Staff Appreciation Meals and Events

Conditions of Employment:

Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States. The Classical Academy does not discriminate based on age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).