Administrative Assistant

Aston Carter is hiring for a TA Coordinator!

Job Description

The Talent Acquisition Coordinator is responsible for providing timely and efficient support to the Talent Acquisition operations, from recruitment through the initial onboarding process. This role involves participation in special projects and collaboration with other functional groups, always striving to deliver an exceptional customer experience both internally and externally.

Responsibilities

• Partner with the Recruiting team to organize and manage the day-to-day administrative operations of the Talent Acquisition department, from job opening to onboarding.

• Coordinate interview schedules with candidates and internal interview teams, considering organizational dynamics and priorities.

• Make and maintain necessary travel arrangements, ensuring all parties are informed and related expenses are submitted promptly.

• Evaluate and identify opportunities to drive process improvements that positively impact the candidate and hiring manager experience.

• Generate, initiate, and monitor pre-employment screenings and keep recruiters updated.

• Maintain strong, open, and timely communication with candidates, hiring managers, recruiters, and other key stakeholders.

• Participate in the planning and execution of onsite or offsite job fairs.

• Manage all new hire paperwork, including pre-employment screening, e-Verify, and I-9 documentation, benefits, and payroll.

• Support Talent Acquisition projects and deliverables for various initiatives.

• Ensure compliance with HR procedures and training requirements, understanding both Federal and applicable international requirements as outlined in the Quality system procedures.

• Perform other duties as assigned.

Essential Skills

• Expertise in talent acquisition, ATS, and onboarding processes.

• Excellent customer service and relationship-building skills.

• Effective time management and prioritization skills with a strong sense of urgency.

• Detail-oriented with high accuracy in work product and strong organizational and analytical skills.

• Ability to interact at all levels of the organization and with external parties.

• Outstanding interpersonal, communication, and organizational skills.

• Flexibility and motivation to work independently and in a team setting.

• Strong oral and written communication skills.

• Ability to handle confidential information.

Additional Skills & Qualifications

• Bachelor’s Degree and a minimum of 2 years related experience, or equivalent combination of experience, education, and training.

• Demonstrated success working in a fast-paced setting supporting multiple individuals.

• Prior Human Resources or Recruiting support experience is a strong plus.

• Strong Microsoft Office and general computer skills.

Work Environment

This position offers a hybrid work environment, requiring in-office presence three days a week.

Job Type & Location

This is a Contract to Hire position based out of Somerset, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Somerset,NJ.

Application Deadline

This position is anticipated to close on Aug 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.