FBS Coordinator II

Job TitleFBS Coordinator II Agency Texas A&M University Department Finance - University Libraries Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description A Glimpse of the Job The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Essential Duties/Tasks Business/Customer Support Serves as primary contact for one or more departments Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions Responsible for communicating policies and procedures to assigned unit/department(s) Research policies, practices, and atypical transactions and makes recommendations as needed May coordinate a specialized or complex task for one or more units May review financial transactions for compliance May be subject matter expert for certain types of financial transactions for the university May provide customer service. Reporting/Documentation Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity Enters and reviews non-routine travel expense reports Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed Assigns commodity or account codes to requisitions and invoices as directed Meets established processing goals as directed May prepare and update non-standard reports and assist with complex reports May assist with account verification or reconciliation and research discrepancies May assist with gathering transaction data/information May enter payment and enclosure distribution May review financial transactions for compliance Training/Support May support and shadow strategic partners May draft and update internal job aides May supervise student workers Department Specific Provides backup support to purchasing and A/P functions and assists in year‑end close out Reviews FAMIS encumbrances and communicates with the A/P processor to resolve outstanding encumbrances Responsible for system members JLF billing and A/R, including monitoring master billing, resolving past‑due invoices, coordinating with FMO and Libraries offices, and processing payments and cancellations Processes and audits all Marketplace deposits for student payments and communicates payment handling procedures and changes in policy to library units to ensure compliance Serves as backup to libraries payment card purchases reallocation and coding, ensuring the security of credit card numbers and maintaining documentation Processes library‑awarded scholarships through SPARTA and AggieBuy and maintains scholarship reporting Maintains electronic business records in accordance with required retention schedules Participates in the cross‑training of classified staff and training of student employees What You Need to Know Salary: $45,000-$50,000 annually Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. Required Education and Experience High School diploma or equivalent combination of education and experience Six years of related experience Preferred Qualifications Three or more years of accounting experience Experience with TAMUS financial programs including but not limited to FAMIS, AggieBuy, and Emburse Knowledge, Skills, and Abilities May review financial transactions for compliance. Other Requirements and Factors This position is security sensitive This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact View phone number on click.appcast.io. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice