Legal Secretary

Job Description

Job Description

We are looking for an experienced Legal Secretary to join a well-established law firm in Towson, Maryland on a Contract to Permanent basis. This position supports attorneys with a strong emphasis on billing coordination and administrative organization in a detail-focused yet personable office environment. The ideal candidate brings sound judgment, dependable attendance, and a careful eye for detail, along with the flexibility to contribute wherever needed in a collaborative small-firm setting.

Responsibilities:
• Manage attorney billing activities with accuracy and timeliness, including preparing, reviewing, and processing client invoices.
• Maintain calendars, coordinate schedules, and help keep attorneys organized around deadlines, meetings, and daily priorities.
• Draft, revise, and format legal correspondence and other documents with close attention to detail and accuracy.
• Provide administrative support to attorneys handling intellectual property and related legal matters.
• Use Clio and other office tools to track billing information, support matter organization, and maintain accurate records.
• Assist with dictation and document preparation to ensure work is completed efficiently and in proper format.
• Contribute to the smooth operation of the office by taking on a variety of support tasks as needed in a team-oriented environment.
• Participate in training and quickly learn firm-specific procedures to become an effective resource for the legal team.• Previous experience in a legal secretary, legal assistant, or comparable law firm support role.
• Hands-on background with legal billing or client invoicing, ideally supporting attorneys directly.
• Familiarity with Clio or similar legal practice management software.
• Strong organizational skills with the ability to manage changing priorities and maintain accuracy under deadlines.
• Reliable attendance record and a detail-focused, adaptable approach to supporting a small team.
• Excellent written communication skills and the ability to prepare high-quality legal documents and correspondence.
• Experience with calendar management, dictation, and general attorney support responsibilities.
• Exposure to intellectual property, corporate law, court filings, or e-filing is helpful.