Human Resource Coordinator

Job Description

Job Description

Position Summary:

The Human Resources Coordinator provides administrative and operational support for the Corporate Human Resources Department by coordinating recruiting, applicant management, new hire onboarding, employee training, HR administration, compliance activities, and employee engagement initiatives. This position serves as a key point of contact for applicants, new hires, employees, and managers while ensuring HR processes are completed accurately, timely, and in compliance with Company policies and applicable employment laws. 

Essential Functions:

• Manage the full applicant lifecycle, including job postings, applicant tracking, interview scheduling, candidate communications, and pre-employment activities.

• Coordinate and administer all aspects of the new hire onboarding process, including employment paperwork, orientation, and required onboarding tasks.

• Conduct Corporate New Hire Orientation and required corporate safety training sessions.

• Maintain accurate employee personnel files and HR records in accordance with Company policies and record retention requirements.

• Process employee data changes within the Human Resources Information System (HRIS), including new hires, status changes, promotions, transfers, and terminations.

• Prepare employment-related documents including offer letters, onboarding materials, employment verifications, and other HR correspondence.

• Assist with I-9 completion, E-Verify, background screenings, drug testing, and other pre-employment requirements.

• Support benefits administration by assisting employees with enrollment materials, qualifying life events, and employee questions while coordinating with the HR Manager as needed.

• Assist with employee recognition, engagement, and corporate culture initiatives.

• Generate HR reports, metrics, and supporting documentation as requested by leadership.

• Assist with monthly HR audits, including employee files, onboarding documentation, training records, and HRIS accuracy.

• Respond to employee questions regarding Company policies, procedures, and HR programs.

• Maintain strict confidentiality of employee and Company information.

• Support special projects and continuous improvement initiatives within the Human Resources Department.

• Coordinate and track 30-, 60-, and 90-day performance review schedules, providing reminders to managers and ensuring completed evaluations are received and properly filed.

• Maintain the Company's HR Forms Site and document management system by ensuring forms, policies, and procedures remain current and readily accessible.

• Assist with OSHA recordkeeping, safety documentation, incident reporting, and maintaining required regulatory records.

• Perform all other duties as assigned.

Education / Experience Requirements:

Position Level:

• Entry to Mid-Level Human Resource Professional

Minimum Education & Experience:

• Associate degree in Human Resources, Business Administration, or a related field, or equivalent work experience

• Minimum of two (2) years of Human Resources, recruiting, administrative, or office coordination experience

Knowledge / Skills Requirements:

• Excellent verbal and written communication skills.

• Strong organizational skills with exceptional attention to detail.

• Ability to prioritize multiple assignments while meeting deadlines.

• Demonstrated ability to maintain confidentiality and handle sensitive information professionally.

• Strong customer service mindset with the ability to build positive working relationships.

• Ability to work independently with minimal supervision.

• Strong problem-solving and critical thinking skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and HR software systems.

• Working knowledge of employment laws and HR best practices.

• Ability to adapt to changing priorities in a fast-paced environment.

• Strong presentation and facilitation skills for conducting new hire orientation and safety training.

Physical Requirements:

• Prolonged periods of sitting and computer work.

• Occasionally lift and carry up to 25 pounds