Substitute Administrative Assistant

Job Description

Job Description

Substitute Administrative Assistant

REPORTS TO: 

Division Director (Preschool, Lower School, Middle School, or Upper School)

FLSA JOB CLASSIFICATION:Non-Exempt Position
JOB PURPOSE:

The Substitute Administrative Assistant is primarily responsible for supporting the Division Director to ensure the daily operations of the division run smoothly and managing the division’s communications including emails, phone calls, and text messages. This position works on an “as needed” basis for temporary coverage for Administrative Assistant. 

The Substitute Administrative Assistant will model the GDS Community Cornerstones of Respect, Kindness, Integrity, and Responsibility.

PRIMARY RESPONSIBILITIES:

• Tracks student attendance daily and calls parents of absent students daily

• Answers emails and phone calls and relays messages to students and faculty in a timely manner

• Monitors front entrance at all times via cameras

• Mails various letters and information to families as needed

• Updates calendars for the Division Director, Division Dean of Student Life, and Division in general 

• Updates shared information folders for division faculty and administration containing important policy documents, schedules, class lists, and more

• Communicates via mobile radio as needed and assist in routine drills for fire, tornado, lockdown, etc.

• Supports the Admission office by assisting with scheduling visits and screenings and assisting students and families on visit days. 

• Collects and organizes data on student absences, tardies, test scores, surveys or other data when needed

• Supports communication between the division’s community and School Nurse

ADDITIONAL RESPONSIBILITIES: 

• Assists the Division Director or Dean of Student Life with unexpected student or parent issues. At times this means managing the issues in the absence of the Director, Dean of Student Life, and/or Counselor

• Performs other duties as assigned by the Head of School

GDS Cultural Competencies

GDS Employee Skills

• Human-Centered

• Data-Informed

• Empathetic

• Collaborative

• Professionalism

• Technologically Fluent

• Adaptable & Growth Mindset

• Inclusive

• Productive conflict resolution

• Integrity

• Welcoming

• Respectful

• Listens to Understand

• Relationship-Focused

• Student-Centered

• Field Expertise

• Coachable

• Lifelong Learner

• Kind

Position Requirements

• Associate’s Degree preferred

• Independent school experience helpful

• Proficiency in Microsoft Office Suite, Google Suite, and Blackbaud scheduling software preferred