Proposals Coordinator

Proposals Coordinator

Come Build Your Career at Aecon! Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career — you'll help build what matters to enable future generations to thrive. At Aecon, you can count on: Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully. We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, and partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity? Aecon Civil is a recognized leader in the market, backed by strong self-perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large-scale site development.

Reporting to the Proposal Manager, the Proposals Coordinator will support the preparation of high-quality proposal submissions by coordinating content, ensuring compliance, and collaborating with internal teams and partners. The role requires strong communication skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

What You'll Do Here:

• Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities.
• Support production of winning submissions by assuring all necessary materials are clear, comprehensive, compelling, and compliant.
• Review and develop a detailed understanding of client bid requirements.
• Develop and administer proposal calendars and responsibility matrices.
• Create and manage proposals, resume, and project sheet templates.
• Track and support timely provision of proposal deliverables required from internal and external partners.
• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content.
• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission.
• Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements.
• Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations.
• Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes.
• Assist proposal and bid managers to ensure that all deadlines are met.
• Manage pursuit SharePoint sites.
• Perform data entry in order to maintain accuracy of reports, schedules, and deliverables.
• Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda.
• Work with graphic designers to develop JV logos, binder and tab designs
• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals.

What You Bring to the Team:

• Minimum bachelor's degree or equivalent experience in Construction.
• 2+ years of experience in proposal writing, marketing, or similar Business Development communications.
• Strong communication skills.
• Ability to quickly produce clear, concise, correct, and compelling written material.
• Excellent organizational skills and strong attention to detail.
• Proficiency in Adobe, Word, Excel, Visio, and PowerPoint.
• Ability to work collaboratively and effectively in teams.
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks.
• Graphic Design experience is considered an asset (InDesign, etc.).
• Availability to work a minimum of 3 days per week in-office out of our Charlotte, N.C location. Some limited travel may be required.

Reason for vacancy: New

The expected pay range for this role is $60,000 - $80,000 per year Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process. Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email View email address on click.appcast.io.