Executive Administrative Assistant

A successful and growing private company in Doral is seeking a polished, proactive, and highly organized Executive Administrative Assistant to support the President and executive leadership team. This is a highly visible role for someone who enjoys being the go-to person, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly behind the scenes.

Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements for the President and executive team
• Coordinate executive communications and serve as a key liaison with internal and external stakeholders
• Prepare correspondence, presentations, reports, and meeting materials
• Track expenses, process invoices, and assist with administrative and operational projects
• Organize meetings, events, and executive schedules while ensuring priorities stay on track
• Handle confidential and sensitive information with the highest level of professionalism and discretion
• Anticipate executive needs and proactively provide administrative support to maximize efficiency

Qualifications

• 5+ years of experience supporting senior executives, C-suite leaders, or company presidents
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Self-starter who can work independently and take initiative
• High level of professionalism, discretion, and sound judgment
• Proficiency with Microsoft Office and business communication tools