Administrative Assistant

Job Summary
Our client, an energy and utilities provider, is looking for Administrative Assistant. This person will be responsible for maintaining accurate employee timekeeping records, ensuring payroll-related data is entered and validated in a timely manner, and supporting compliance with company policies and labor requirements for over 100+ employees. The role also provides administrative support by coordinating schedules, preparing reports, organizing documents, managing communications, and assisting leaders and employees with day-to-day operational needs.


Core Responsibilities

• Maintain accurate employee timekeeping records and ensure timely entry and validation of payroll-related data for a workforce of 100+ employees
• Support compliance with company policies, labor agreements, and timekeeping requirements
• Coordinate schedules, meetings, and administrative activities for leaders and team members
• Prepare reports, maintain records, and organize departmental documentation
• Serve as a point of contact for employee inquiries and provide day-to-day administrative support to leadership and operational teams

Required Skills/Experience (Must-Haves)

• High School Diploma or equivalent required
• Experience managing employee timekeeping, payroll data entry, and attendance records for large employee populations
• Union timekeeping experience and knowledge of Collective Bargaining Agreements (CBAs)
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Experience utilizing SAP or similar enterprise resource planning (ERP) systems

Preferred Qualifications

• Prior experience in the energy, utilities, manufacturing, or other unionized environments
• Knowledge of payroll processes, labor compliance requirements, and workforce administration
• Experience supporting managers, supervisors, or operational leadership teams
• Familiarity with reporting, data validation, and recordkeeping processes
• Associate degree in Business Administration, Human Resources, or a related field

Key Competencies & Behaviors

• Attention to Detail
• Organizational Skills
• Time Management
• Effective Communication
• Data Accuracy
• Customer Service

Work Environment

• Location: San Diego, CA
• Onsite - 5 days a week
• Working hours - 5:15 AM - 2:15 PM

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $24.00 and $35.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We're movers and shakers! We don't mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure
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