Project Coordinator

Project Coordinator The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone‑related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries. The Project Coordinator supports internal programs by coordinating work across multiple internal teams, managing stakeholder communication, and keeping projects moving forward. This role focuses on internal team coordination, issue triage, and follow‑through—ensuring requests are clearly scoped, prioritized, and delivered on time. Responsibilities Coordinate work across internal teams, including Grants, Marketing, Finance, and Program teams. Facilitate regular internal check‑ins to confirm priorities, clarify next steps, and maintain momentum across workstreams. Monitor project progress independently, proactively identifying gaps, delays, or risks and taking action to address or elevate as appropriate. Ensure teams have the information they need to complete their work effectively and on time by monitoring progress and proactively communicating when delays are identified. Serve as a primary point of coordination for internal stakeholders involved in programs and campaigns. Communicate project status, upcoming deadlines, and risks in clear, concise terms with Monday.com reports and dashboards. Support alignment between teams with competing priorities by clarifying scope and expectations and escalating to Director, Operational Excellence and/or executive sponsors for prioritization. Tailor communication style based on audience (team members, leadership, or cross‑functional partners). Apply sound judgment to resolve routine and moderately complex issues independently. Monitor progress across internal workstreams to identify delays, capacity issues, or risks early and proactively provide updates to Director, Operational Excellence. Escalate issues to Director, Operational Excellence and/or executive sponsor with clear context, impact, and recommended options. Track escalated items through resolution and confirm next steps are completed. Act as the traffic manager for marketing email requests, serving as the first point of review for accuracy and completeness for submissions via the marketing email intake form. Review requests for completeness, clarity, feasibility, and timing before routing to marketing. Help prioritize requests based on deadlines, audience, capacity, and alignment with existing campaigns. Partner with the marketing team to schedule work, manage queue visibility, and confirm delivery timelines. Communicate clearly with requestors regarding timing, revisions, and status updates. Coordinate closely with Grants teams to track deadlines, reporting requirements, and internal handoffs. Collect and consolidate required internal inputs from multiple teams, monitor timelines, send reminders as needed, and route materials to the appropriate reviewers or project owners to support on‑time project delivery. Support program teams by scheduling and hosting kickoff calls, tracking deliverables, and surfacing risks early. Maintain internal project timelines, documentation, decision logs, and status summaries within Monday.com reports and dashboards. Analyze workflows and recommend process improvements to increase efficiency, clarity, and consistency. Contribute to the development of standardized tools, templates, and best practices for project coordination. Run and compile email and campaign performance reports using tools such as Google Analytics. Identify basic trends and summarize findings to support planning discussions. Support interpretation of email and campaign performance to inform future planning. Utilize structured tools and shared documents to track work and improve visibility across teams. Maintain organized tracking systems with intake forms, shared trackers, and dashboards to manage internal workflows. Work with tools like Monday.com and marketing and social media platforms like HubSpot. What you’ll bring to the job Strong internal coordination and follow‑up skills. Clear communicator with the ability to manage intake, priorities, and expectations. Demonstrated ability to elevate issues constructively and appropriately. Highly organized with strong attention to detail. Familiarity with Google Analytics or similar analytics tools. 2‑4 years of experience in project coordination, marketing operations, grants administration, or program support. Benefits Working with a staff that has passion for our mission, believes in one another and has fun. The chance to work in an environment that empowers staff to take informed risks and create new programs and services. A chance to make a contribution in a fun job with room to make it your own. A strong and competitive salary and benefits package that focuses on your well‑being and financial health. Work Location Position located in Washington, DC, walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week. Statement on Inclusive Hiring Practices The Endocrine Society embraces and celebrates the strength that unique backgrounds, perspectives, and experiences bring to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team. #J-18808-Ljbffr ENDOCRINE SOCIETY INC