Executive Assistant to the President

Executive Assistant to the President

This is a 100% remote role. Please note this person may rarely need to travel to our headquarters in Boston or possible other locations for company meetings or other business needs. Estimate 1-2 times per year.

Must-Haves:

• 5-7+ years Exec Assistant experience supporting C-Suite executive(s)
• 1-3+ years experience coordination/support exposure with a board of directors
• Excellent Microsoft Excel
• Excellent Microsoft Powerpoint
• Excellent Microsoft Word

Nice-To-Haves:

• BS or MS degree
• Healthcare, health insurance or managed care exposure
• Government relations exposure

The Executive Assistant role provides comprehensive administrative support to the WellSense President and executive team in managing daily business operations, communications and coordination both internally and externally. We seek a collaborative team player who is proactive, detail-oriented, and highly accountable. A high degree of professionalism is essential, as this individual will engage with senior leaders internally, as well as with Board members, government officials, and other stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information, sound business judgement and a high level of discretion are also critical.

Key Functions/Responsibilities:

• Calendar management: Maintain and coordinate the President's complex schedule, including meetings with internal and external stakeholders; prioritize conflicting demands and ensure timely attendance and preparation.
• Correspondence and communication: Manage incoming and outcoming communications to the President; handle inquiries with professionalism and discretion.
• Travel arrangement: Plan and coordinate travel including developing itineraries and managing logistics. Ensure travel plans align with business objectives.
• Administrative support: Provides general administrative support including managing expenses, processing invoices, maintaining supplies, and other ad hoc tasks as required to ensure smooth operations. Assists President with troubleshooting any technical issues requiring IT support.
• Document management: Files expense reports, solicits meeting materials and agendas in a timely fashion, maintains confidential documents, files and records to ensure accurate organization, version control and accessibility.
• Special projects: Support the President on special projects, initiatives and strategic priorities as assigned.
• Collaboration: Trains and supervises other executive administrative support staff to ensure backup coverage.

Supervision Received: Receives general supervision weekly.

Education Required: BA/BS Degree or the equivalent combination of training and experience.

Experience Required: (Minimum years of experience in business, a specific field, or both)

5-7 years of related experience as an Executive Assistant supporting C-Suite executives, demonstrating progressively more responsibility with a high proficiency using MS Office applications (Word, Excel, and PowerPoint), including a minimum of 1-3 years of prior board of director coordination/support.

Experience Preferred/Desirable:

• Prior private and/or government relations exposure is desirable.
• Previous office/administrative management preferred
• Managed/Healthcare experience preferred

Required Licensure, Certification or Conditions of Employment: Successful completion of pre-employment background check

Competencies, Skills, and Attributes:

• Excellent written and verbal communication, and organizational skills
• Skill interpreting Corporate and Departmental policies and procedures.
• MS Office application skills (Word, Excel, PowerPoint) at the advanced level
• Ability to coalesce teams and organize interview schedules and meetings.
• Ability to manage multiple, simultaneous, and complex tasks and projects under pressure.
• Demonstrated ability to maintain confidentiality and composure under pressure.
• Ability to adapt to changes as needed in a fast-paced environment.
• Ability to prioritize, be resourceful and work independently with minimal supervision.
• Initiative, creativity and flexibility.

Working Conditions and Physical Effort:

Regular and reliable attendance is an essential function of the position.

Work is remote and performed in a typical home office environment.

No or very limited physical effort required. No or very limited exposure to physical risk.