Executive Assistant

Job Description

Job Description

Executive Operations – CEO

At Findorff, we bring expertise and value in construction that extends far beyond building. Since 1890, we’ve grown from humble beginnings into one of the region’s most trusted construction firms — driven by strong relationships, a dedication to quality and craftsmanship, and a commitment to the communities we serve.

What We Are Looking For

• Significant experience supporting senior executives with a proven ability to manage complex priorities, schedules, and workflows
• Strong business acumen with the ability to anticipate needs, solve problems, and drive execution on high-impact initiatives
• Exceptional communication skills, including the ability to synthesize information and influence stakeholders at all levels
• Demonstrated success managing projects, coordinating across teams, and ensuring follow-through on priorities
• Proactive, resourceful, and adaptable with a strong sense of ownership and accountability
• Located in Madison, Wisconsin

What You’ll Do

As Executive Operations – CEO, you’ll serve as a trusted partner to the President & CEO and Executive Team—ensuring priorities move forward, operations run smoothly, and leadership is equipped to perform at a high level.

• Support Executive Leadership: Provide comprehensive administrative and operational support to the President & CEO, including managing complex calendars, travel, communications, and day-to-day priorities. Act as a key liaison between leadership and internal/external stakeholders.
• Drive Strategic Priorities & Execution: Partner with the CEO and Executive Team to advance strategic initiatives by coordinating projects, preparing materials, and ensuring alignment and follow-through on key decisions and outcomes.
• Optimize Meetings & Leadership Planning: Plan and manage leadership meetings, retreats, and strategic events—ensuring agendas are clear, discussions are productive, and actions are tracked to completion. Maximize executive time and decision-making effectiveness.
• Manage Internal and External Governance: Coordinate Executive Team, Senior Leadership Team, and Board-related activities including agendas, materials, meeting minutes, and action tracking. Maintain organized documentation and ensure alignment across leadership forums.
• Advance Communication & Executive Brand: Support internal and external communications, including messaging, presentations, and executive correspondence. Partner with Marketing to align CEO communications, speaking opportunities, and social presence.
• Strengthen Client & Community Engagement: Help build and maintain strong relationships with key clients and community partners. Support executive participation in events and engagement opportunities while representing Findorff with professionalism and purpose.
• Enhance Cross-Functional Collaboration: Work across departments to understand needs, remove obstacles, and ensure leadership priorities are executed effectively. Serve as a connector who drives alignment and keeps work moving forward.

Why Findorff

• Employee-owned (ESOP) structure that allows you to share in the long-term success you help build
• Flexible, people-first culture that supports how you work best - balancing collaboration in the office with flexibility for focus work and personal needs
• Exposure to meaningful work that directly supports some of the region’s most complex and high-profile construction projects in your own backyard
• Stable, growing organization with a strong reputation and long-term client relationships that create consistency and opportunity
• Connected office environment where support teams partner directly with project leadership and field operations, ensuring your work is visible, valued, and impactful.

Plus: Competitive compensation, 401(k) + contributions, profit sharing, generous PTO, paid parental leave, on-site fitness center, heated parking, and strong career development support.

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.