HR Benefits Admin Assistant

Charter One is currently accepting applications for a full-time HR Benefits Administrative Assistant. Candidates must possess, or be willing to obtain, an Arizona IVP fingerprint clearance card from the Department of Public Safety.

The Benefits Admin Assistant plays a vital role in supporting the Benefits team in managing and administering employee benefits programs. This position assists in various aspects of benefits administration, including the management of ACA compliance , benefit enrollments , and employee communications . The Benefits Admin Assistant helps ensure that employees are accurately enrolled in benefit plans, audits are completed regularly, and all necessary contributions and notices are submitted. This role provides critical support during the annual open enrollment period , as well as ongoing management of Health Savings Account (HSA) contributions and other benefit-related tasks.

Responsibilities include but are not limited to:

• Assist the Benefits Team with any assigned duties
• Assist with ACA management, review hours worked by part-time employees on a monthly and annual basis, communicate offer of benefit to eligible employees, oversee ACA eligible employees who are currently enrolled
• Complete bi-monthly reviews of ACA eligible employee benefit deductions, communicate any necessary back collections or payments
• Communicate enrollment information to any newly eligible employees and follow up on outstanding enrollments
• Assist during the annual open enrollment period, including set up of the enrollment portal, approving and tracking benefit elections, and auditing enrollments to ensure compliance with plan guidelines
• Submit employee and employer HSA contributions
• Assist with creating and sending the monthly HR newsletter
• Assist with distributing required notices and tax forms
• Complete audits of benefit enrollments to ensure compliance with plan guidelines
• Audit HSA enrollments to ensure compliance with the IRS yearly maximum
• Other duties as assigned.

Required Skills/Abilities:

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office software.
• Basic knowledge of HRIS systems or benefits management platforms such as ADP.
• Strong attention to detail, especially in managing employee data and benefit deductions.
• Strong organizational skills and the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with the ability to explain benefits programs to employees clearly and concisely.

Minimum Qualifications:

• High School diploma or equivalent.
• Valid AZ IVP Fingerprint Clearance card
• Relevant work experience in benefits administration or HR
• At least 1-2 years of experience in an HR or benefits administration role, including knowledge of benefit programs like health, dental, vision, and HSA.

Preferred Qualifications:

• Bachelors degree in Human Resources, Business Administration, or related field.
• Previous experience in managing open enrollment processes or assisting with ACA compliance.
• Experience with HSA and FSA management or contributions.