Executive Administrative Assistant

Executive Assistant / Life Manager (Founder Support Hybrid Personal + Business)

Location: Buffalo, New York, USA (On-site + Local Travel Required | Relocation Supported)

Working Hours: 7:00 AM 5:00 PM (Flexibility + On-Call Availability Required)

Employment Type: Full-time (1099)

Compensation: $60,000 $85,000 USD annually

We are seeking a high-performance Executive Assistant / Life Manager to support a fast-paced founder across both business operations and personal life management.

This is not a traditional EA role. This is a "right-hand operator" position designed for someone who can think, act, and solve problems independently while keeping up with a high-energy, fast-moving environment.

You will act as a gatekeeper, executor, and problem-solver, managing everything from daily logistics and errands to business coordination and communication filtering.

The ideal candidate is highly intelligent, proactive, organized, and resourceful, with the ability to figure things out quickly without constant direction.

Key Responsibilities:

Executive & Personal Support:

• Manage day-to-day errands, logistics, and scheduling
• Coordinate school drop-offs/pickups and activities for children
• Handle purchases, bill payments, and household coordination
• Prepare morning routines (light meal prep, coffee, shakes, etc.)
• Act as a life manager, reducing the founder's time spent on non-essential tasks

Business Support & Operations:

• Monitor and manage email inbox and communication flow
• Filter, prioritize, and respond to messages, requests, and tasks
• Coordinate with internal team, leadership, and partners
• Assist with inventory coordination and operational follow-ups
• Ensure tasks are completed quickly and efficiently across teams

Communication & Gatekeeping:

• Act as a central communication hub between the founder and team
• Join or manage text/email threads, ensuring nothing is missed
• Push only high-priority, relevant information to the founder
• Follow up aggressively to ensure execution and closure of tasks

Problem Solving & Execution:

• Take ownership of day-to-day problems and requests
• Identify solutions without needing step-by-step instructions
• Handle issues independently when possible
• Escalate only when necessary with clear, structured context