Legal Administrative Assistant, Multiple Openings

Job Description

Job Description

Legal Administrative Assistant, Multiple Openings

Location: Minneapolis, MN
Schedule: Hybrid, 4 days in office and 1 day working from home each week
Employment Type: Full-time
Salary: $48,000–$91,000 annually, depending on experience and position

PPG Staffing is recruiting Legal Administrative Assistants for multiple opportunities with an established Minneapolis law firm. Openings include dedicated practice support and floater positions supporting busy attorneys and paralegals.

If you bring strong organizational skills, accurate document preparation, and a commitment to responsive client service, we would love the opportunity to speak with you.

Available Opportunities

• Bankruptcy & Creditors’ Remedies Legal Assistant
• Financial Services Legal Assistant
• Litigation/Regulatory Legal Assistant Floater
• Real Estate Legal Assistant

Candidates will be considered for positions that align with their background and interests. Experience in every practice area is not required. Floater opportunities suit candidates who enjoy supporting different attorneys and adapting to changing priorities.

Responsibilities

Specific duties vary by assignment and may include:

• Prepare, format, proofread, and revise correspondence, agreements, pleadings, and other legal documents.
• Perform document comparisons, PDF editing, scanning, and document assembly.
• Manage attorney calendars, inboxes, meetings, appointments, and travel arrangements.
• Maintain organized electronic and paper client files.
• Open new matters and assist with engagement letters.
• Review and finalize attorney time entries and assist with invoices and reimbursements.
• Communicate professionally with attorneys, paralegals, clients, and other team members.
• Track deadlines and help keep matters moving efficiently.

Practice-Specific Responsibilities

• Bankruptcy and litigation: Electronically file documents with state, federal, bankruptcy, and appellate courts; maintain litigation files; calendar court deadlines; and coordinate meetings and depositions.
• Regulatory: Assist with preparing and coordinating filings, applications, notices, reports, and correspondence for regulatory authorities.
• Financial services: Prepare and track signature pages, maintain closing checklists, organize transaction documents, and coordinate closing deadlines.
• Real estate: Assist with organizational documents, entity formation, closing checklists, signature coordination, closing books, and post-closing materials.

Qualifications

• Strong computer skills and proficiency in Microsoft Office.
• Excellent written and verbal communication, grammar, and proofreading skills.
• Strong attention to detail and accuracy.
• Ability to prioritize competing assignments and meet deadlines despite interruptions.
• Professional demeanor, dependability, and a strong commitment to client service.
• Ability to work collaboratively with different personalities and work styles.
• Availability to work in the Minneapolis office four days each week.

Preferred Experience

• Prior legal administrative or law firm experience.
• Financial services positions: At least one year of law firm legal administrative experience preferred.
• Bankruptcy and litigation positions: At least two years of relevant law firm legal administrative experience preferred.
• Real estate positions: Administrative or legal assistant experience in a corporate or real estate legal environment preferred.
• Regulatory positions: Experience with Minnesota Public Utilities Commission filings is a plus.
• Familiarity with iManage, Intapp, or iTimekeep.

Candidates with transferable administrative experience may also be considered for appropriate openings.

Compensation

Compensation depends on relevant experience, specialized knowledge, and the responsibilities of the selected position:

• Foundational experience: $48,000–$66,000
• Growing proficiency and relevant experience: $56,000–$75,000
• Advanced or specialized experience: $67,500–$80,000
• Extensive experience or deep subject matter expertise: Up to $91,000

Benefits

The hiring firm offers health insurance, paid parental leave, a 401(k), disability and life insurance, paid time off, and voluntary benefits.