Legal Administrative Assistant

Legal Administrative Assistant

Larkin Hoffman is seeking a full-time (37.5 hours per week) Legal Administrative Assistant to join our Intellectual Property practice group. This position will provide administrative support for lawyers, paralegals, and other legal personnel. Duties include organizing and maintaining electronic legal files, billing, time entry, maintaining dockets, processing expenses, general office responsibilities, and other projects as needed and/or assigned.

Additional Duties and Responsibilities

• Provide administrative support to attorneys, paralegals, and practice support specialists in assigned legal department.
• Prepare/process timesheets, expense reports, client disbursements, client bills, and other billing responsibilities, as directed.
• Maintain and organize client files in NetDocs according to firm guidelines. Open and close client files according to firm guidelines.
• Review and cross-check details of docket system to ensure deadlines are met, follow-up on important filings, correspondences, and other IP matters needing attention.
• Draft report-out correspondence to client/foreign associate regarding such filings made to or received from US and foreign patent offices.
• Coordinate and collaborate with firm's litigation department to help manage litigation involving IP attorneys.
• Assist with special projects and cooperate as a Team Member with assigned LAA Team and other support staff teams (word processing, receptionist, or office services) by accepting and completing tasks in addition to their own assigned tasks, performing any duty essential to the achievement of efficient operations. Champion teamwork and cooperation for oneself and one's Team through actions, words, and behaviors.

Skill and Competencies

• Strong attention to detail. Ability to monitor your own work and the work of others for accuracy and thoroughness.
• Transcribe dictations with speed and accuracy.
• Excellent communication skills and client service. Communicates change and progress.
• Knowledge of networks, shared storage, telecommunications, hardware, platforms, operating systems, and various software applications.
• Collect, research, and synthesize data.
• Follows instructions and responds to management direction. Adheres to firm policies/procedures and supports goals/values of the firm.

Job Type

• Full-time (non-exempt)

Benefits

• 401(k) / Profit Sharing Plan
• Employee assistance program
• FSA / HSA
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral Program
• Tuition reimbursement
• Vision & Dental insurance (available at employee cost)

Schedule

• Normal Business Hours
• Monday to Friday

Education and/or Experience

• Legal Administrative certification OR degree with 2+ years of law firm experience OR equivalent combination of education and/or related experience.
• Preferred: Legal Administrative certification OR degree with 4+ years of law firm experience.
• Preferred: Some combination of prior experience and/or working knowledge of Patent Law.

Work Location

• In person with possibility of hybrid work schedule after initial onboarding period.

Compensation

• The starting compensation range for this position is $64,000 to $72,000 and represents the firm's good faith and reasonable estimate of the starting compensation at the time of posting. Actual compensation will depend on several factors, including but not limited to, the candidate's years of experience, qualifications, and skill set.