Accounting Specialist (AR/AP)

Position Overview The Accounting Specialist is responsible for the timely and accurate recording and paying of the school’s accounts payable invoices, managing all aspects of student billing accounts as well as purchasing supplies and materials for the school. This role requires attention to detail, a high level of organization and the ability to work with administrators, faculty, staff, vendors, students and their families. This position reports to the Assistant Director of Finance and is a 12-month, non-exempt position. Position Details Position Title: Accounting Specialist (AR/AP) Start Date: Open Until Filled Type: 12 Month, Non-Exempt Location: Church Farm School, 1001 E. Lincoln Highway Exton, PA 19341 Apply by email: View email address on click.appcast.io. Include by separate attachments: cover letter, resume of qualifications and experiences and names, salary requirements, and contact information for three professional references. Please enter the position in the subject line of the email. Position Responsibilities Responsible for managing the Accounts Payable operations, ensuring timely and accurate payment of invoices. This may include, but is not limited to, establishing vendor accounts, verifying invoices for accuracy, entering invoices into the Accounts Payable system, ensuring proper General Ledger coding, routing for the appropriate approvals, preparing payments in a timely manner, maintaining Accounts Payable filing system and researching and resolving issues related to vendor payments. Review any employee-related expense reimbursements to ensure the employee is paid and/or reimbursed in accordance with School Policy. Perform purchasing supplies and materials for the school as well as assist with selling Griffin Gear. Process petty cash requests and reconcile petty cash account. Responsible for managing all aspects of the student billing accounts, including but not limited to, student set-up; posting of tuition, fees and credits in Blackbaud Tuition; and monitoring and following up on student account payments. Prepare school bank deposits. Other duties may include, but are not limited to: Process incoming and outgoing mail. Distribute and record cash to other programs and departments. Distribute student allowances, bus tickets, school supplies, etc. Process payments to sports referees. Provide backup in other departments which may include answering phones, checking in of visitors and vendors and assisting with various duties. Other duties as assigned. Position Requirements Bachelor’s degree in accounting, finance or related discipline, or related discipline or equivalent experience. 2-3 years’ experience in an accounting or financial role, preferably in an independent school or nonprofit setting. Excellent customer service and interpersonal skills, with proven ability to work with a diverse community. Exceptional analytical and organizational skills, with meticulous attention to detail and problem-solving abilities. Proficiency in Microsoft Office, including Excel, Word and Microsoft Outlook. Experience with accounting systems, preferably Blackbaud Financial Edge NXT. Ability to multi-task and work under pressure; flexible in fast-paced environment. Ability to work independently, as well as in a team setting. Professional work habits and the ability to handle confidential information with discretion. Possess cultural competence in working with diverse populations. Ability to pass all PA Department of Education required clearances prior to the start of employment. Physical Demands Ability to stand or sit for prolonged periods of time. Ability to utilize a computer with monitor(s) for prolonged periods of time. Operate office equipment requiring repetitive hand movement and fine coordination. Occasionally stoop, bend, kneel, crouch, reach and twist. Lift, carry, push, and/or pull up to 25 pounds of weight. Equal Employment Opportunity Church Farm School is an Equal Opportunity/Affirmative Action Employer. Church Farm School welcomes and celebrates diversity, and we are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr National Association of Independent Schools