Administrative Assistant

Administrative Assistant

In Virginia Tech's Division of Student Affairs, we're guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow. We're currently searching for an Administrative Assistant to perform a wide variety of administrative activities to assist the Assistant Vice President and Dean of Students (AVP/DOS) and the Assistant Vice President for Student Engagement (AVP) in the Office of the Vice President for Student Affairs. If you are a person who is action-oriented, approachable, flexible, and maintains composure in a high-output, student-centered, professional office environment, please keep reading.

The Administrative Assistant is instrumental in supporting and enhancing the daily operations of the Office of the Vice President for Student Affairs. This role entails a mix of advanced administrative duties, project coordination, and key liaison activities, ensuring optimal office functionality and enhanced collaboration across departments. As a summary of your responsibilities, you'll be:

• Providing direct calendaring and administrative support to the Assistant Vice President and Dean of Students (AVP/DOS) and the Assistant Vice President for Student Engagement (AVP) (though directly supervised by the Chief of Staff);
• Serving as the primary contact point between the AVP/DOS, AVP, and all constituents and stakeholders, internal and external to Virginia Tech;
• Scheduling and coordinating the AVP/DOS and AVP's calendars - ensuring leadership is prepared (i.e., agendas, materials, presentations) and on schedule;
• Coordinating logistical arrangements for events, meetings, and guests of the AVP/DOS and AVP, which includes space reservations, food orders, and managing RSVPs; and
• Ensuring the office operates in a well-informed and efficient manner.

To do this, you'll need to be able to effectively:

• Work independently to manage complex, administrative actions and resolve problems with thoughtful decision-making;
• Maintain focus and a polite, professional decorum in a fast-paced environment with numerous internal and external visitors;
• Understand and navigate political protocol and etiquette—exercising excellent judgment and discretion in a highly visible position and conducting all forms of communication with the utmost confidentiality to maintain propriety and integrity.

The base compensation package for this role will be between $45,000-$55,000, along with a comprehensive benefits package that includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more!

Virginia Tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.

The Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our Aspirations for Student Learning.

The Leadership team of Student Affairs deeply values their work with students and works diligently to uphold the division's mission to promote student learning, life skills, and personal growth through a strong focus on holistic student development and collaborative partnerships that deliver superior service, to and care for, students in the spirit of Ut Prosim.