Senior Office and Compliance Specialist

High Point University is seeking a highly organized and detail-oriented Senior Office and Compliance Specialist to support the Campus Police Department. Reporting directly to the Chief of Campus Police, this position serves as a confidential administrative partner and plays a critical role in ensuring efficient department operations. The Senior Office and Compliance Specialist is responsible for coordinating communication between leadership and internal/external stakeholders, managing administrative systems, overseeing departmental purchasing and budgeting processes, and ensuring compliance with institutional and operational standards. This role also supports records management, vendor engagement, and process improvement initiatives across the department. QUALIFICATIONS:
Education

• Bachelor's Degree in the field of Business Administration, Communications, or a related field is required

Experience & Skills

• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Advanced computer proficiency with the ability to learn new systems quickly
• Experience developing or improving internal systems and workflows
• Proficiency in Microsoft Excel (data entry, formatting, basic formulas)
• Knowledge of budgeting platforms, inventory systems, and ERP or purchasing software
• Familiarity with procurement processes, vendor management, and supply chain concepts
• Basic understanding of accounting principles
• Strong analytical skills with the ability to interpret and present data
• High attention to detail in documentation and reporting
• Ability to work collaboratively with colleagues, leadership, and external vendors
• Working knowledge of HR practices, hiring processes, and training procedures preferred
• Experience with Unimarket and Clarity systems preferred

ESSENTIAL FUNCTIONS:
Administrative & Operational Management

• Serve as the primary administrative support to the Chief of Campus Police
• Coordinate communication across the department and with external stakeholders
• Oversee departmental purchasing activities from request to fulfillment
• Process purchase orders and confirm order acknowledgements
• Reconcile departmental credit card statements
• Maintain efficient office operations, systems, and procedures
• Obtain vendor quotes and evaluate pricing for cost efficiency
• Monitor open purchase orders and ensure timely completion
• Collaborate with Accounts Payable to verify invoice accuracy
• Prepare reports, correspondence, and departmental records
• Plan and coordinate special events, meetings, and travel arrangements
• Track and maintain office supply inventory

Compliance & Systems Oversight

• Ensure adherence to university policies and departmental procedures
• Train staff in internal systems, tools, and administrative processes
• Liaise with IT and service vendors (e.g., Budd Group) to address operational needs
• Maintain accurate records management systems and documentation processes

Data & Reporting

• Analyze financial and operational data to support decision-making
• Maintain accurate budget records and expense tracking
• Prepare reports and spreadsheets summarizing departmental activity

Customer Service & Collaboration

• Provide high-level customer service to students, parents, faculty, and staff
• Foster strong working relationships with internal departments and vendors
• Communicate updates, priorities, and deliverables to the Chief regularly

Additional Responsibilities

• Perform other duties as assigned by the Chief of Campus Police

For more information regarding this position, please contact Kristy Baker, Accreditation Manager and Professional Standards Investigator at View email address on click.appcast.io.