Sales Executive Assistant

This job was posted by : For more information, please see: Heartland Technology Group \ \ Description: Position Summary: The Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the CRO and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities. \ Roles and Responsibilities/ Essential Functions: - Serve as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making. - Manage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CROs time by evaluating requests and aligning meetings with business priorities. - Coordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through. - Plan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution. - Coordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution. - Oversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner. - Lead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials. - Leverage artificial intelligence (AI) to enhance business processes, improve operational efficiency, and drive continuous improvement. - Support executive communications and presence, including managing professional social media activity in partnership with Marketing. - Perform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics. - Serve as a back up for other administrative functions. Requirements: How To Qualify - Bachelors Degree or equivalent years of experience - 6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership - Strong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning - Exceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously - Computer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point. - Maintain an outcome focused mindset - Have strong prioritization skills - Always be a team player - Carry a professional attitude and respectful demeanor Why HBS? Heartland Business Systems is one of THE LARGEST technology VARs or Value-Added Resellers in the Midwest. Anything that happens with computers we do it! We PRIDE ourselves on our Core Values of: \ Performance HBS is driven to achieve exceptional result\ \ \ \ Equal employment opportunity, including veterans and individuals wi h disabilities.\ \ PI287433234