Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Michigan. This contract opportunity with permanent potential is ideal for someone who excels at managing priorities, coordinating executive communications, and keeping daily operations organized in a fast-paced haulage environment. The right candidate will bring strong judgment, professionalism, and the ability to handle confidential matters with care while ensuring meetings, travel, and administrative activities run smoothly.

Responsibilities:
• Oversee the executive calendar by arranging appointments, resolving scheduling conflicts, and helping leadership stay prepared for daily priorities.
• Organize meetings from start to finish, including scheduling, preparing agendas and background materials, attending sessions as needed, and tracking follow-up items.
• Capture accurate meeting notes and distribute minutes, action items, and related documentation to internal and external participants in a timely manner.
• Maintain orderly records and reference materials so key information is readily available for meetings, decisions, and ongoing executive matters.
• Process expense documentation, conference registrations, and travel plans, ensuring all arrangements are accurate and completed on schedule.
• Support office operations for executive leadership by managing correspondence, handling administrative requests, and promoting efficient communication practices.
• Monitor outstanding tasks, inquiries, and commitments to help ensure deadlines are met and important issues receive prompt attention.Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings, Email Communications, Word Documents, Microsoft PowerPoint, Adobe Acrobat