Accouting Specialist

Job Description

Job Description

The Accounting Specialist supports day-to-day accounting operations and the monthly close process by maintaining accurate general ledger and sub-ledger records, preparing reconciliations and schedules, processing accounts payable, assisting with accounts receivable, and supporting sales tax, inventory, and audit activities. This position works closely with the Controller and Accounting team to ensure financial information is complete, accurate, timely, and properly supported.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Assist in maintaining accurate general ledger and sub-ledger accounts in accordance with generally accepted accounting principles (GAAP) and company procedures.
• Review accounting transactions related to manufacturing operations and make authorized corrections or adjustments when necessary.
• Prepare and maintain work-in-process (WIP), raw-material inventory, and other cost-accounting reports, reconciliations, and supporting schedules.
• Assist the Controller with monthly close activities and the preparation of balance sheets, income statements, cash flow statements, and other financial reports.
• Prepare and reconcile monthly schedules, including revenue recognition, payroll, sales tax, prepaid expenses, fixed assets, depreciation, and amortization.
• Maintain multistate sales-tax records and assist with the timely preparation, filing, and payment of required sales-tax returns.
• Prepare payroll-related journal entries and other recurring or adjusting entries required for the monthly close.
• Coordinate accounts-payable activities, including invoice entry, coding and supporting-document review, vendor inquiries, payment runs, employee expense reports, and company credit-card reconciliations.
• Verify that payable invoices are properly approved, supported, and charged to the appropriate accounts before payment.
• Reconcile bank accounts, verify deposits, prepare or make check deposits, and research and resolve banking discrepancies or inquiries.
• Gather account information, schedules, and supporting documentation for the annual audit and other financial reviews as requested by the Controller.
• Review accounts-receivable invoices for accuracy and completeness and assist the Accounts Receivable team with invoicing, outstanding balances, customer orders, and special projects.
• Maintain organized and complete financial records in accordance with company recordkeeping and confidentiality requirements.
• Identify and promptly communicate discrepancies, missing information, processing delays, and other accounting concerns to the Controller.
• Adhere to established work schedules and break periods and maintain consistent attendance and punctuality to support departmental operations and business needs.
• Attend company and department meetings, uphold company core values, and maintain professional conduct.
• Perform other duties and special projects as assigned.

EDUCATION, EXPERIENCE, AND QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or a related field required.
• Three years of relevant accounting experience required; experience in a manufacturing environment preferred.
• Working knowledge of GAAP, general ledger accounting, accounts payable, accounts receivable, reconciliations, and monthly close procedures.
• Knowledge of cost accounting, inventory accounting, and related manufacturing schedules preferred.
• Proficiency in Microsoft Excel and accounting or enterprise resource planning (ERP) systems; experience with Acumatica preferred.
• Strong analytical and problem-solving skills with excellent attention to detail and accuracy.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities and meet recurring deadlines.
• Strong written and verbal communication skills, including the ability to proactively communicate discrepancies, delays, or workload concerns.
• Ability to work independently with appropriate direction while collaborating effectively with Accounting and other departments.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information and company assets.
• Demonstrates reliable attendance and accurately records work time in accordance with company policy.
• Regular on-site attendance during scheduled work hours is required to support Accounting operations and collaboration with other departments.

SUPERVISORY RESPONSIBILITIES:  

This position does not currently have direct reports but may coordinate, delegate, and oversee department tasks and provide work direction to team members as assigned.

LANGUAGE SKILLS:  

Ability to read and interpret financial reports, account schedules, invoices, policies, procedures, and business correspondence. Ability to prepare clear financial documentation and communicate accounting information effectively with employees, vendors, customers, auditors, and other business partners.

MATHEMATICAL SKILLS:  

Ability to perform and verify accounting calculations involving currency, percentages, ratios, allocations, accruals, reconciliations, and variances with a high degree of accuracy.

REASONING ABILITY:  

Ability to analyze accounting information, identify discrepancies, research supporting documentation, and resolve routine issues using sound judgment. Ability to manage multiple deadlines, recognize when escalation is necessary, and maintain accuracy and confidentiality.

CERTIFICATES, LICENSES, REGISTRATIONS:  

None required.

PHYSICAL DEMANDS -The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods of sitting and working at a computer workstation.
• Frequent use of hands and fingers for keyboarding, mouse use, document handling, and operating standard office equipment.
• Occasional standing, walking, bending, reaching, or moving between office, inventory, and production areas.
• Occasional lifting, carrying, or moving files, materials, or office equipment weighing up to approximately 25 pounds.
• Ability to review detailed financial information on paper and computer screens and communicate effectively in person, by telephone, and in writing.

WORK ENVIRONMENT

This position operates primarily in a professional office environment with regular computer and telephone use.

• Occasional entry into inventory, warehouse, manufacturing, or production areas may be required to support reconciliations, inventory review, or other accounting activities.
• Regular collaboration with Accounting and other departments is required to gather information, resolve discrepancies, and meet reporting deadlines.
• Noise levels are generally moderate in the office and may increase when visiting warehouse or production areas.
• Required to follow all company safety policies and wear appropriate personal protective equipment when entering designated production or warehouse areas.
• Regular on-site attendance during scheduled work hours is required to perform the essential functions of this position and support business operations.