Human Resources Coordinator

Overview We are working with a Family Office in Coral Gables that is looking for a Payroll/HR Coordinator to join their growing team. This role is 100% onsite. A growing family office is seeking a hands-on Payroll & HR Coordinator to support a multi-entity payroll structure and core HR administration. This role will be responsible for running payroll across multiple sub-family office entities, ensuring compliance with tax and deduction requirements, and supporting full employee lifecycle HR processes. The organization currently utilizes a PEO model through TriNet and is transitioning toward more internal HR infrastructure. This role will play a key part in that evolution. The position is estimated to be approximately 50% payroll-focused and 50% HR coordination/administration. Responsibilities Payroll Administration (Multi-Entity) Process bi-weekly payroll for ~40–50 employees across multiple sub-family office entities Manage payroll inputs including wages, bonuses, taxes, deductions, and benefits coordination Support transition and coordination of payroll activities currently administered through PEO structure Ensure accuracy and compliance with federal, state, and local payroll tax regulations Generate payroll reports for leadership and board-level reporting Maintain payroll records and audit-ready documentation HR Coordination & Operations Support onboarding and offboarding processes (employee setup, documentation, IDs, system access) Maintain employee records and confidential HR files Assist with performance management process tracking and documentation Coordinate basic compliance and HR reporting requirements Support recruiting coordination efforts; potential use and administration of ATS functionality Partner with recruiting coordinator on hiring logistics and candidate tracking Reporting & Administrative Support Prepare PowerPoint presentations and reporting packages for board and leadership meetings Support HR-related analytics and workforce reporting from payroll/HR systems Assist in developing and improving HR and payroll processes as the organization scales Ensure data integrity across payroll and HR systems Qualifications 3+ years of experience in payroll, HR coordination, or HR/payroll operations Experience processing payroll in a multi-entity or multi-state environment strongly preferred Exposure to PEO environments (TriNet or similar) Strong understanding of payroll tax compliance, deductions, and reporting HR administrative experience including onboarding/offboarding processes Strong proficiency in Excel and PowerPoint for reporting and presentations High level of discretion handling confidential employee and financial information Comfortable in a lean, fast-moving environment with evolving processes #J-18808-Ljbffr Segrera Associates