Administrative Assistant

Administrative AssistantRooted in community. Inspired by care. Mount Desert Island Hospital isn't just a place where care is delivered — it's where care begins, where it grows, and where it connects us all. Located in the heart of Bar Harbor, surrounded by the rugged beauty of Acadia National Park, MDI Hospital is deeply woven into the fabric of island life. We're not just serving a community — we are the community.A place where you belong. At MDI Hospital, every team member is more than a healthcare professional — they're a neighbor, a friend, a familiar face in the grocery store or on the hiking trail. We believe that healing happens best when people feel seen, supported, and valued. That's why we foster a workplace where everyone belongs, where voices are heard, and where your contributions truly matter.Small town heart, big impact. Though we serve a small, close-knit population, our reach is wide and our impact deep. We offer a full spectrum of care — from family medicine and behavioral health to emergency services and specialty care — all grounded in compassion and clinical excellence. Our partnerships with organizations like Penn Medicine and the MDI Biological Laboratory help us bring world-class resources to our rural setting.A culture of connection. We believe that wellness is a shared journey. Whether it's through community wellness programs, school-based health initiatives, or simply taking the time to listen, we're here to walk alongside our patients and each other. Our team is collaborative, mission-driven, and always ready to lend a hand — or an ear.Come grow with us. Working at MDI Hospital means being part of something bigger than yourself. It means joining a team that values your well-being, supports your growth, and celebrates your unique strengths. Whether you're new to the island or have called it home for years, you'll find a place here — not just to work, but to belong.The Administrative Assistant provides clerical and operational support for training programs, including scheduling, student record management, instructor tracking, and course logistics. This position ensures accurate documentation, timely communication, and smooth execution of training activities. The Administrative Assistant assists with the routine cleaning, maintenance, and storage of simulation mannequins used for education and training; supports the coordinator with ordering supplies and equipment as requested; and may perform similar duties for other members of the Clinical Education team and/or Employee Health.MDI Hospital and Birch Bay Retirement Village offer a competitive salary, robust medical/dental/vision/life insurance, identity theft protection program, matching retirement plan, ample paid time off, a comprehensive award winning wellness program with reimbursement incentives, generous tuition reimbursement, and continuing education benefits. Some positions may qualify for a sign on bonus and relocation assistance.MDI Hospital and Birch Bay Retirement Village provide equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.Education, Training or Certifications Required: Must be a High School graduateExperience Required:1-2 years of clerical experience.Must possess basic to intermediate computer/software program skillsSpecial Requirements:Strong organization and administrative skillsAttention to detail and accuracy in data entry and record keepingAbility to manage multiple tasks and meet deadlinesCognitive Requirements:Emotional maturity and good people skills required.Able to take in, process and apply information that is pertinent to the functioning of the training center.Excellent communication skills.Ability to perform independently within acceptable standards.Physical Demands:Able to sit, stand and/or walk for an eight-hour shift.Has adequate hearing, vision, speech to complete any necessary daily tasks.General health must be such as to regularly work scheduled hours.Must be able to bend and lift 25-50 pounds.Environment:Must be able to work with employees, patients and visitors of the HospitalWill be exposed to certain chemicals included in the hospital approved cleaning products.Low potential for exposure to blood/body fluids.