Accounting Administrative Assistant

Job Summary We are seeking a highly organized and professional Receptionist/Administrative/Accounting Assistant to join our team. This role is essential in ensuring smooth office operations, providing exceptional customer service, and supporting administrative and accounting functions. The ideal candidate will possess strong computer skills, office management experience, and excellent communication abilities, including bilingual proficiency. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are valued. Responsibilities Greet employees, guests, and visitors in a friendly and professional manner Answer, screen, and route incoming calls and emails Maintain front desk coverage and schedule meetings and conference rooms Receive, sort, and distribute mail and deliveries Perform data entry, filing, document preparation, and general clerical support Order and organize office, breakroom, and conference room supplies Support multiple departments as needed Receive, review, and process vendor invoices Match invoices to purchase orders and receiving documents Enter payables into accounting software accurately and timely Assist with check runs and electronic payments Communicate with vendors regarding invoices and payment status Maintain organized accounts payable records and assist with month-end tasks Recruit and coordinate temporary workers as needed Audit and reconcile temporary agency invoices Assist with payroll processing and timecard review Support employee HR, benefits, and payroll inquiries Maintain employee communication boards and distribute correspondence Assist with training coordination and safety communications Skills High school diploma or equivalent required Associate degree in business, accounting, or human resources preferred 1+ year of experience in receptionist, administrative, accounting, HR, or payroll support Proficiency in Microsoft Office / Microsoft 365 Bilingual English/Spanish is a plus Strong attention to detail and accuracy Team-oriented with a problem-solving mindset Excellent verbal and written communication skills Professional demeanor and appearance Ability to multitask, manage priorities, and meet deadlines Strong customer and employee focus Ethical, dependable, and trustworthy Job Type Part-time Pay $25.00 per hour Expected Hours 30 per week Benefits 401(k) 401(k) matching Paid time off Seniority Level Entry level Employment Type Part-time Job Function Accounting/Auditing and Finance Industries Wholesale #J-18808-Ljbffr