Administrative Secretary

Confidential Secretary

This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the Assessor/Clerk Recorder, District Attorney, Health and Human Services Agency, Resource Management Agency, and the Sheriff. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration.

Current vacancy is with the office of the Assessor/Clerk-Recorder located in Visalia. Work Schedule: Monday - Friday; 8:00 am to 5:00 pm

Typical Duties

DUTY SAMPLE

• Act as Confidential Secretary.
• Research, gather and analyze facts and data on a variety of subjects and compile financial, activity, or governmental reports.
• Assist in the facilitation of activities and policies including participation in development of budget requests and cost estimates.
• Monitor office expense accounts, check invoices, and perform purchasing-related activities.
• Plan, assign, coordinate and supervise the work of other clerical or support staff.
• Prepare complex documents using word processing, spreadsheet and other computer software on a personal computer.
• Finalize and print or arrange for publication of documents.
• Prepare correspondence answering routine inquiries.

For a full list of duties please click here.

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following.

Education:

• Equivalent to completion of the twelfth (12th) grade supplemented by specialized secretarial or business training.

Experience:

• Four (4) years of increasingly responsible technical staff support and secretarial experience including two (2) years of experience using a personal computer and software programs in the work environment. One (1) year of supervisory experience highly desirable.

Knowledge of:

• Current office practices and procedures including business correspondence, filing, and standard office equipment operation.
• Principles and practices of the functions and organization of an executive office environment.
• Data collection and record keeping methods.
• Correct English usage, vocabulary, spelling, and punctuation.
• Principles and practices of supervision and training.

Skill/Ability to:

• Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers.
• Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment.
• Organize work, establish priorities, layout complex work assignments to fit capabilities of assistants and maintain good workflow.
• Compose complex letters and memos using correct grammar, punctuation and spelling.
• Supervise and train other employees.

Please see the link above for a full list of all Knowledge of and Skills/Abilities that are required.

DESIRABLE EMPLOYMENT STANDARDS:

Knowledge of: Budget preparation, expenditure, and monitoring procedures and County Personnel Rules and Ordinance Code.

Additional Information

Conditions of Employment:

• Candidates selected may be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.
• An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.
• Some job classes may also require a physical exam.

College Cost Reduction Access Act: This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit:

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:

Benefits

The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annual benefit amount is provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability). This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP). Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave: 12 set days and 1 personal holiday. Vacation Accrual: 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual: 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay

Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation – 52, earn additional pay according to the schedule below.

Years of Service - % Increase - Total

5 - 3% - 3%

10 - 2% - 5%

15 - 3% - 8%

20 - 2% - 10%

Group Term Life Insurance: $30,000; Provided by Standard Insurance Company.

Long Term Disability Insurance: A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee.

Deferred Compensation: A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at