Administrative Assistant

Job Title: Administrative Assistant

Industry: Professional Services

Location: Fort Worth, TX

Assignment Type: Direct Hire

Pay: $52,000 to $63,000 annually

Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM (Onsite with potential future hybrid flexibility)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A well established professional services and consulting firm specializing in design, planning, and experience focused solutions for a diverse national and international client base. The organization partners with clients across multiple industries including corporate, healthcare, hospitality, government, and education, delivering innovative, project driven solutions and strategic advisory services.

Job Description:

This role supports a dynamic, project driven office environment by providing comprehensive administrative and coordination support to leadership and internal teams. The ideal candidate is highly organized, professional, and comfortable working in a fast paced setting with shifting priorities and varying workload intensity depending on project cycles.

Key Responsibilities:

• Greet and assist visitors and clients in a professional and welcoming manner
• Provide general administrative support to leadership and project teams
• Maintain, organize, and retrieve records, files, and documentation as needed
• Compile information from emails, meeting notes, and documents to prepare summaries and reports
• Coordinate calendars, schedule meetings, and arrange travel logistics
• Prepare agendas and support meeting coordination and logistics
• Track office expenses and assist with basic recordkeeping tasks
• Manage office supply inventory and coordinate equipment needs and maintenance
• Support cross functional administrative needs across HR, Accounting, and Marketing
• Assist with additional administrative tasks as assigned

Qualifications:

• 3+ years of administrative experience, preferably in architecture, engineering, or related professional services environments
• Experience working with a CRM system (Vantage Point experience preferred)
• Strong proficiency in Microsoft Office Suite, especially Excel and Word
• Excellent organizational skills with strong attention to detail
• Ability to work independently, take initiative, and manage multiple priorities

Additional Details:

• Role reports directly to senior leadership
• Workload may fluctuate based on active project timelines
• Requires adaptability in a structured yet fast paced environment
• Background check and drug screening required for onboarding

Perks:

• Opportunity for long term growth and expanded responsibilities
• Exposure to high level leadership and cross functional teams
• Professional, design focused environment in a modern downtown office
• Varied day to day responsibilities with opportunity to take ownership of tasks

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.