Tenant Coordination Associate

Locations Rochester Corporate 1162 Pittsford-Victor Road Suite 100 Pittsford, NY 14534, USA On-site Full-Time Requisition #: TENAN001427 Description Great people make great properties. As an owner, operator and developer of thriving retail centers in the nation’s top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding and balanced career. About the Role: As a member of the Tenant Coordination team, the Tenant Coordination Associate manages opening, pre-construction and closing activities for their assigned properties. The Tenant Coordination Associate works closely with the Tenant Coordinators to track open projects, including issuing welcome packages and delivery notices, attending regularly scheduled tracking meetings and is responsible for providing updates in Retail Manager (Lease workflow database). The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. What You Will Do: Send initial information to Tenants including Welcome Letter, Lease outline diagram, Tenant Coordination Contacts, and Delivery of Possession letters as needed. Track all milestone dates in Landlord’s management software system Construction Activities Send Preconstruction requirement letters and review pre-construction documentation, including certificate of insurance, prior to construction start. Send Punch List to Tenant’s General Contractor upon construction completion and track punch list to completion. Track/Review closeout paperwork for accuracy. Review Leases and create abstracts for Tenant Allowance pursuant to disbursement schedule in Lease for submission to Accounts Payable; work with Legal prior to submission and track through the approval process with the Executives. Contract Administration Assist Tenant Coordinators in setting up Landlord Work Jobs and Contracts in Construction Manager Prepare Change Orders in Construction Manager. The Employer retains the right to change or assign other duties to this position. What You Bring: Excellent computer skills to include Excel, Word, Power Point and Adobe Acrobat / Bluebeam High comfort level with learning/mastering new computer programs Ability to work independently on assigned properties and workflow tasks Attention to detail and a sense of urgency College (two or four year) degree preferred but not required Best-in-class benefits with affordable employee contribution levels Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually 401(k) match with immediate vesting Ability to purchase company stock at a 15% discount 24 paid volunteer hours and employer charitable match Employee Assistance Program At Macerich, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. To that end, we do believe in a healthy work/life balance and are proud to offer Remote Fridays for our Corporate offices and Field Fridays for our Retail Properties. The compensation for this position is determined based on several factors, including the candidate's experience, qualifications, and the specific requirements of the role. Final salary offers will be discussed during the interview process and will reflect the candidate's skills and the company's compensation structure. This is an hourly position and the range for this role is $27-$34 an hour. Who We Are: Macerich is one of the country's leading owners, operators, and developers of major retail real estate (NYSE:MAC). Our high-quality retail properties in many of the most affluent and densely populated U.S. markets set Macerich apart. By bringing communities together, we create long‑term value for our shareholders, partners and customers. As we work together to achieve our mission, our shared values drive our progress: Excellence, Relationships, Optimism, Integrity, Empowerment and Fun. Macerich is an Equal Opportunity Employer committed to employing a diverse workforce. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status or disability. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Macerich Management Company