Registrar

Position Summary:

Provide leadership to plan, organize and manage all of the activities related to the Records and Registration, including serving as the official authorized keeper of student records.

Responsibilities:

• Organize and administer the records, registration and graduation functions, including transcript evaluations
• Provide leadership and develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through Registration and Records
• Problem solve the research, analysis and resolution of student disputes as they relate to records and registration
• Monitors midpoint and graduation dates for all current students
• Ensure student records are prepared and student information is handled at all times in compliance with student confidentiality (FERPA) regulations.
• Monitor, evaluate and audit all student academic records.
• Maintain student database with up-to-date and accurate student information.
• Timely creation of course schedules and update with changes as needed.
• Distribute course rosters prior to class start.
• Review and ensure admission files fulfill all requirements prior to each start.
• Review and documentation of Satisfactory Academic Progress
• Communicate all failing grades to the Dean, Academics & Student Success and Financial Aid department.
• Ensure transcript and diploma request form are completed properly and that requests are processed in accord with published policy and procedure.
• Prepare transcripts, diplomas, exit interviews, and graduate files, as needed.
• Complete changes of enrollment, which include: session changes, program changes, terminations, cancels, re-entry /reenroll, leave of absence

• Mandatory attendance at semi-annual graduation

Education and Experience:

Associate’s degree in related field and minimum two years of related experience and/or training; or equivalent combination of education and experience.

People Responsibilities:

No people responsibilities.

Physical Environment:

• Most work is performed in a temperature-controlled office environment
• Incumbent may sit for long periods of time at a desk or computer terminal
• Incumbent may use calculators, keyboards, telephone and other office equipment
• Stooping, bending twisting, and reaching may be required
• Some work may be completed in classroom or shop environment

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer


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