Office Assistant

Position: Office Assistant FLSA: Non-Exempt

Reports to: Principal


Location: Holy Family Catholic School

General Summary:


This position will provide administrative support to ensure the efficient operation of the school. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Duties and Responsibilities:

• Organizes files, both paper and electronic, and scans/enters data to assist in the diocesan-wide project to digitize files
• Assists in processing bills - coding, making copies, and filing
• Creates neat and professional correspondence, reports, emails, free from error with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Contributes to team effort by accomplishing related results as needed
• Other duties, as assigned

Knowledge, Skills, and Abilities Required

• High school degree required or general education degree (GED) and a minimum of one year of related experience
• Must consistently demonstrate patience, tact, and a positive, friendly, caring attitude with colleagues and visitors. Professional attitude and appearance is a must.
• Ability to respect, promote, accommodate, and not be in conflict with the mission, moral, and social teachings, doctrines, and laws of the Roman Catholic faith
• Knowledge of religious/ecclesial terminology and protocol is strongly preferred
• Must have the ability to work independently and exercise a high degree of confidentiality
• Strong knowledge and proficiency with all Microsoft Office software
• Advanced organizational skills and problem solving
• Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity
• Must successfully pass the required criminal background check prior to employment and every five years; must complete Protecting God's Children (PGC) workshop prior to employment. For the Background Screening Clearinghouse Education and Awareness website, visit

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.