Paperwork Reduction Clerk

Overview Job Description Did you know that some of NAPA's biggest customers are Airlines, City & Government facilities and public schools? NAPA supplies many parts to these places that keep them moving and because we have been so successful at it, we are looking to grow this division even more. NAPA Auto Parts has a unique opportunity in our integrated Business Solutions (IBS) division as a Paperwork Reduction Clerk. The IBS Division is a partnership with customers that need assistance running an efficient parts department within their business. Examples include government vehicle maintenance stations, utility companies, construction companies, ground support maintenance stations for airlines, car dealerships, etc. NAPA provides supply chain expertise, systems and vendor relationships that improve customer efficiencies and bottom line when we manage their parts departments. Check out this video to learn more about NAPA IBS: What you will be doing in this role Supports the NAPA Integrated Business Solutions (IBS) division locations in daily reconciliation of paperwork to ensure accurate daily controls and a precise year-end write-off. Position Performance Measures: Timely reconciliation of paperwork IBS site inventory reconciliation Ensure accurate accounting of all items billed to the IBS site Ensure accurate accounting of all credits requested by the IBS site Ensure accurate inventory write-offs Responsibilities Typical Day in the Life of an IBS Reduction Clerk: Reviews all incoming paperwork to ensure accuracy of information being reported Ensures IBS PWR daily/weekly/monthly reconciliation items are submitted per the IBS policy and procedure guide Sends invoices to accounting to obtain a weekly missing invoice report Sends weekly "missing information" reports to Site Managers with a request to return the required information Reconciles invoices and buyouts Reviews buyouts to ensure coding/costing/descriptions are correct and accounts for freight and tax Reviews daily reports to ensure merchandise from the DC (and other DCs) have been received at IBS locations and that locations are billed correctly Reconciles daily items charged to the sites ledger, ensuring proper accounting for everything the site was billed and credited Reconciles month-end P-card recycle reports Reports any anomalies in the daily paperwork to loss prevention Reviews and ensures battery credits are properly processed and applied Reviews and ensures all non-company, non-stock returns are processed weekly Reviews and issues MI rebates to stores (EOM) Tracks invoices daily Utilizes TAMS daily to check inventory and assist with paperwork reconciliation Communicates daily with Site Managers on missing items or items requiring clarification Reviews and ensures write-off paperwork is complete before submission on a bi-annual basis Qualifications HS Diploma or equivalent required Strong communication skills, both written and verbal 6 months relevant prior work experience; store experience a plus Basic understanding of accounting Strong computer skills and a good understanding of Excel Must enjoy working in a fast-paced setting and remain calm under pressure Analytical problem solving skills, multi-tasking, and attention to detail What We Are Pleased To Offer You Outstanding health benefits and 401K Stable company. Fortune 200 with a "family" feel Company culture that works hard, yet takes care of employees Opportunity for multiple career paths, ongoing development, with support from leaders and your team This position offers an hourly pay of $21.50. Many hourly positions have pay progression with set starting rates; you may reach the top end of this range within 12 months of hire. For other positions, the starting rate will be determined based on individual skills, experience, and qualifications. We value the unique contributions of each team member and encourage candidates to discuss their backgrounds during the interview process. Benefits Health Insurance: Comprehensive medical, dental, and vision plans Retirement Plan: 401(k) with company match Paid Time Off: Vacation, personal days, holidays, sick days, and paternal leave Additional Perks: Employee stock purchase plan, tuition reimbursement, professional development opportunities, and wellness programs Not the right fit? 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