Voices Program Coordinator

Job Summary Responsible for monitoring multiple large-scale program activities, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Tracks budget and schedule, analyzes data, prepares reports, and provides regular updates to program leadership. Identifies and escalates issues and risks, recommends solutions, and leads support for other administrative team members. Essential Functions Leads the coordination and monitoring of multiple program activities, timelines, and budgets. Organizes meetings and events, prepares agendas, and attends stakeholder meetings. Assesses and escalates program risks and issues and provides solutions. Conducts research, maintains and analyzes data in systems, and develops reports to support programs. Assigns and monitors resources effectively to boost program efficiency and maximize deliverables. Program Coordination and Administration Manage communications with 15+ Voices advocates, including meeting calendar invitations, agendas, and reminders. Prepare slide decks and program materials for Voices meetings, application cycle, and minigrants program; support quarterly Advocacy Working Group meetings. Run annual application process for Voices, new Voices onboarding, and monthly meetings for Voices. Communicate and coordinate with guest speakers and trainers working with the Voices advocates. Data Management and Technology Utilize the hospital system’s tech stack to organize program materials and documents; communicate asynchronously with Voices advocates and internal stakeholders. Maintain an accurate, up-to-date record of advocate contacts and status in the Center’s CRM system. Coalition-Building Build and maintain relationships with each member of the Voices program; serve as the primary point of contact for Voices for PEN‑Plus advocates. Proactively identify opportunities for Voices advocates to participate in the Network and/or speak on behalf of the Network. Collaborate with Communications colleagues and partners to develop assets beneficial to advocacy goals, campaigns, and coalition-building (resource library, social media content and toolkits, training materials). Qualifications Education: Bachelor’s Degree Related Field of Study required. Experience in lieu of a degree is accepted. Experience: Program support or program management experience 1‑2 years required. Knowledge, Skills And Abilities: Ability to prioritize, delegate, and manage multiple projects simultaneously. Basic financial/accounting skills. Strong oral and written communication skills. Preferred Qualifications 5+ years’ experience in program coordination, including at least 2 years’ experience involved with advocacy programs and peer‑to‑peer and/or grassroots level. Knowledge of the NCD and global health advocacy space: primary issues, major players, convenings, and literature. Bias for action and inclusivity. Organized and a strong communicator, both verbal and written. A passion for global health and social justice. Lived experience with Type 1 Diabetes, Sickle Cell Disease, and/or Childhood Heart Disease. MD, MPH, RN, or other graduate‑level training in clinical service or public health. Remote Type Hybrid Work Location 20 Shattuck Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $53,040.00 - $75,888.80/Annual EEO Statement 2200 The Brigham and Women’s Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at View phone number on click.appcast.io. #J-18808-Ljbffr Brigham and Women's Hospital