GOVERNMENT OPERATIONS CONSULTANT I - 64026842

Government Operations Consultant I - 64026842

This position is in the Maternal and Child Health Program in the Maternal and Child Health Section of the Florida Department of Health. The position serves as the primary purchasing liaison for MCH program staff, vendors, and Section leadership. This position ensures that all affiliated responsibilities are carried out in an efficient and effective manner. This position reports to the Program Administrator-SES.

Your specific responsibilities include:

• Serve as the primary purchasing agent for the Maternal and Child Health Section by initiating, preparing, and managing purchase requisitions in compliance with FDOH procurement guidelines and state purchasing laws.
• Responsibilities include ordering supplies, program materials, and equipment through Ariba on Demand (AOD) or Purchasing Card (P-Card), processing purchase orders, renewals, and contract-related documents via MyFloridaMarketPlace, and maintaining accurate purchasing records, vendor files, and documentation for audits and quality assurance.
• Track expenditures, maintain logs to assist with monthly reconciliations, and prepare reconciliation reports.
• Coordinate with program managers to gather specifications, scopes of work, and required documentation for goods and services.
• Maintain proficiency in essential software programs such as MS Office, E-Quotes, MyFloridaMarketPlace, AOD, and department systems including FLAIR, FIS, and RDS.
• Provide assistance and backup to MCH's GOC II budget position.
• Maintains a yearly/monthly calendar of deadlines assigned for programs (i.e. grant applications, project tasks, meetings and conferences, etc.)
• Track purchasing timelines to ensure timely delivery of materials essential for MCH program operations (e.g., educational materials, supplies, outreach items, training resources).
• Process invoices and reconcile purchasing transactions for accuracy and compliance.
• Assist with budget tracking related to MCH purchasing activities.
• Support procurement logistics for MCH trainings, conferences, and community events (e.g., venue agreements, materials, printing, supplies).
• Communicate with vendors to clarify specifications, resolve issues, and ensure compliance with state requirements.
• Support the development and monitoring of vendor agreements, including small-scale service contracts and training/event agreements.
• Ensure vendors meet W-9 and registration requirements to prevent delays in payment processing.
• Serve as Contract Monitoring Specialist for the MCH Section Contract Managers.
• Work closely with MCH leadership to anticipate purchasing needs.
• Provide technical assistance to program staff on procurement processes and documentation.
• Support emergency purchasing needs for maternal health initiatives (e.g., breastfeeding supplies, safe sleep materials, emergency outreach resources).
• Assist MCH Section Budget Coordinator with monitoring the Maternal and Child Health (MCH) Section's budget, including management and reconciliation of expenditures, analyzing surplus/deficit expenditures to ensure appropriate utilization, preparing data and budgetary analyses and disseminating as analyses information as appropriate, maintaining a thorough and accurate spending plan, assisting in contract and grant development, including assuming the lead for completion of the budget for the Maternal and Child Health Block Grant (MCHBG) application and other MCH grant applications, maintenance of the MCHBG and other MCH grant cost sharing Information, and assuring compliance with requirements of federal grant funds or other trust fund monies.
• This also includes providing consultative services, technical and budgetary assistance, and contract and grant management services in the overall development of policies and programs that impact maternal and child health care issues and the delivery of services.
• Serves as back-up staff assistant. Assists external and internal customers, receives visitors, answers multi-line telephones and assists and works cooperatively with other support staff within the Bureau and/or the Division with telephones and/or other routine office duties, as needed.
• Performs other related duties and responsibilities as assigned or required.

Required knowledge, skills, and abilities:

• Proficient in standard business formats and office procedures; skilled in Microsoft Word, Excel, Outlook, Teams, MFMP, AOD, E-Quote, and Visio.
• Strong command of spelling, grammar, and punctuation; ability to type accurately.
• Experienced in collecting, compiling, analyzing, and organizing data, files, and records into logical formats for reports and documents.
• Knowledgeable in effective communication principles and data collection methods.
• Able to prioritize and coordinate work assignments, work independently, and meet deadlines under pressure while maintaining a positive public image.
• Demonstrated ability to establish and maintain effective working relationships, provide courteous customer service, and handle multi-line telephone systems.
• Skilled in problem-solving, workflow documentation, and developing recommendations to improve operational and management practices.

Qualifications:

• Required: 3 or more years of experience with Microsoft Word, Excel, and Outlook 1 or more years of working experience in customer service in an office setting 1 or more years of experience with budget work
• Preferred: 1 or more years of working experience as an administrative assistant

The benefits of working for the State of Florida include annual and sick leave benefits, nine paid holidays and one personal holiday each year, state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more. For a complete list of benefits, visit